Maintenance Supervisor at Reeds Africa Consult

The Maintenance Supervisor is responsible for overseeing all maintenance activities across the company’s real estate portfolio to ensure properties are safe, functional, well-maintained, and cost-efficient. The role involves supervising technicians and contractors, planning preventive maintenance, ensuring quality control, sourcing materials, and maintaining proper documentation.

Job Description

Maintenance Operations

• Plan, schedule, and supervise all routine and emergency maintenance works.
• Ensure timely repairs of electrical, plumbing, mechanical, civil and general building systems.
• Respond promptly to maintenance requests from tenants and property managers.
• Ensure minimal downtime and disruption to tenants.

Team Supervision & Contractor Management

• Supervise in-house technicians and outsourced service providers.
• Allocate daily tasks and monitor performance.
• Ensure contractors comply with agreed service standards and timelines.
• Conduct regular site inspections.

Preventive Maintenance

• Develop and implement preventive maintenance schedules.
• Identify potential risks and breakdown points.
• Recommend upgrades or replacements to aging systems.

Health, Safety & Compliance

• Ensure compliance with occupational health and safety standards.
• Enforce safety procedures on-site.
• Ensure fire safety systems, lifts, generators and pumps are functional and certified.
• Report and manage incidents and hazards.

Budgeting & Cost Control

• Monitor maintenance expenses against budget.
• Identify cost-saving opportunities.
• Approve minor expenditures within assigned limits.
• Track contractor costs and material expenses.

Quality Control & Material Sourcing

• Ensure all maintenance works meet required quality standards.
• Inspect completed works before approval.
• Source cost-effective and durable materials.
• Compare supplier quotations and support procurement decisions.
• Monitor material usage to prevent wastage and losses.
• Ensure materials comply with building and safety standards.

Communication & Documentation

• Act as the key link between tenants, contractors, and management.
• Provide clear instructions and work plans to staff.

Maintain accurate records including:

• Work orders
• Maintenance logs
• Inspection reports
• Contractor invoices
• Asset registers
• Prepare regular technical reports for management.
• Document recurring issues and propose long-term solutions.

Tenant Support

• Attend to tenant complaints related to maintenance.
• Ensure high service levels and tenant satisfaction.
• Conduct handover inspections for new tenants.
• Accuracy of maintenance records

Job Requirements

Education

Diploma or Degree in:

• Electrical Engineering
• Mechanical Engineering
• Building Construction
• Facilities Management or related field

Experience

• Minimum 3–5 years’ experience in property or facilities maintenance.
• Experience in residential, commercial, or mixed-use properties.