Manager, Examinations Administration at Human Resource Management Professionals Examinations Board

• The Manager, Examinations Administration position is being offered on a fixed-term contract for a period of three (3) years, subject to renewal based on performance and organizational needs.

Job Purpose:

• The Manager, Examinations Administration, will be responsible to the Chief Executive Officer for efficient and effective management of Examination Administration Functions

Duties and responsibilities:

• The main duties and responsibilities will include but not be limited to;
• Developing; implementing and reviewing policies, standards and procedures for administering examinations;
• Developing, implementing and reviewing framework for the management of the examination process;
• Co-ordinating preparation and conduct of examinations for persons seeking registration under the Act;
• Co-ordinating development, implementation and review of examination rules, regulations, procedures and processes;
• Investigating and determining cases involving indiscipline by students registered with the Examinations Board;
• Reviewing exemption procedure and publishing them to students registered with the Examination Board;
• Co-ordinating preparation of pre-qualified logistics entities and brief them on the examination security procedures;
• Prescribing fees and other charges payable with respect to such examinations;
• Promoting the integrity of the examination process;
• Recommending the recruitment of examination setters, moderators, invigilators, markers and defining their roles;
• Establishing a system of collaboration with accredited institutions on examination administration;
• Guaranteeing security for examination materials, including draft examination questions, marking schemes, examination papers, marked scripts and reports;
• Co-ordinating release of examination results to the students registered for them;
• Overseeing processing of certificates and release to the cleared students;
• Developing key accountability measures, setting targets for the Department and appraising staff against agreed set targets;
• Planning and budgeting for the Department;
• Building capacity and managing performance of the Department; and
• Ensuring preparation and timely submission of management and statutory reports.

Job Requirements:

For appointment to this grade, an officer must have: -

• Served in the grade of Principal Examinations Administration HRMPEB 3 for a minimum period of three (3) years OR in a comparable and relevant position from a reputable organization for a cumulative period of ten (10) years, three (3) of which must have been in a senior management position;
• Bachelor’s degree in any of the following disciplines: Education, Human Resource Management, Business Administration or equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: Education, Human Resource Management, Business Administration or equivalent qualification from a recognized institution;
• Post graduate Diploma in Human Resource Management;
• Certified Human Resource Professional (CHRP);
• Member of the Institute of Human Resource Management (IHRM) or any other relevant body;
• Leadership Course lasting not less than six (6) weeks from a recognized institution;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the Constitution;
• Demonstrated managerial, administrative and professional competence in work performance and results; and
• Good understanding of the role of Examination Development and Administration Function in realization of HRMPEB mandate and other national development goals.

Key Competencies and Skills:

• Strategic thinking;
• Leadership in driving change and ability to build organizational capability;
• Coaching, mentoring and managing performance;
• Demonstrated experience in policy and strategy implementation;
• Excellent team management skills;
• Excellent inter-personal skill, with the ability to develop and maintain strong relationships at all levels;
• Organizational and negotiation skills;