Manager, Human Resources and Administration, Kenya Office at BRAC

Key Responsibilities:

Human Resource Management

• Manage all relevant HR functions at the Regional office, Kenya and ensure the core HR processes are applied appropriately and in a legally compliant manner.
• Provide HR support to staff and programme supervisors, ensuring compliance with BRAC policies and procedures.
• Coordinate staff recruitment & selection at Regional Office, manage staff contract, and arrange staff joining & induction in accordance with BRAC HR policies and local labour laws.
• Work with programme supervisors to ensure all staff annual PMS (IOPs) objective setting and periodic reviews are done in a timely manner and documented properly.
• Ensure HR records are kept secure and up to date including personnel files, current contracts, and contact details for all staff including emergency contacts, and maintaining leave records.
• Network with HR practitioners in the base country and keep updated on any changes in the local labour laws and be responsible for developing and updating of HRPP for the Regional Office/base country.
• Ensure the Regional staff Pension Fund is being well managed and liaise with the Fund managers from time to time.
• Work with and support the HQ HR team providing HR information and HR audit in the Regional Office.
• Liaise and ensure compliance with the relevant Ministries of Government for in the based country and for obtaining work permits and visas for all expatriates to stay and work in the country without major interruptions.

Office Administration

• Manage general administration of the Regional office, including the implementation of effective and efficient office procedures and systems for the shared office.
• Be responsible for the maintenance of the office building in liaison with the Landlord, ensures office health and safety and act as a security support person for staff and visitors in the Regional Office.
• Manage BRAC Office and residential leases for BRAC rented properties, including the guest apartment, maintain the BRAC asset register for the office and ensure they are insured.
• Collaborate with BRAC IT Team to keep Office IT systems are functioning efficiently and endure to organise and maintenance of paper and electronic filing systems that facilitate easy access to information for Nairobi and HQ staff.
• Support the Regional Director taking forward BRAC’s application for legal registration with local bodies and with the Government and maintain relationship with BRAC legal advisor.
• Provides administrative support for arranging regional workshops, meetings, conference calls, manage related travel arrangements of Regional Office team and BRAC visitors.
• Handles communications with numerous outside contacts including key office suppliers and vendors, and ensures procurement of office supplies & equipments.

Safeguarding:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the program’s goals on safeguarding implementation. Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Educational Requirements:

• Master degree with major in HR, Finance and Administration or Relevant Subject
• MBA would be of added value

Required Competencies:

• Skilled in organizing and planning
• Strong information management skills
• Excellent verbal and written communication skills
• Contributing to team success
• Strong interpersonal skills
• Ability to communicate with diverse group of people
• Ability to use information to track administrative support
• Excellent time management skills with a proven ability to meet deadlines
• Advance level Computer proficiency

Experience Requirements:

• At least 8-10 years’ experience in HR and administration with minimum 5 years in managerial role and 3 years in international organisation.