Manufacturing Admin Intern at Multi-Color Corporation Kenya Limited

Key Responsibilities. 

• Data Management & MRP Administration 
• Capture and process manufacturing data (ASSEMBLIES) in the SAGE MRP system accurately and within agreed timelines. 
• Ensure data accuracy and integrity in the system to reflect real-time production status. 
• Create and maintain comprehensive manufacturing records and documentation for audit and tracking purposes. 
• Generate daily and weekly production reports and performance metrics to  support decision-making. 
• Manage work orders and production tracking to ensure all jobs are accounted for and closed properly. 
• Inventory Management 
• Conduct monthly stock counts and reconciliations to ensure system figures match physical inventory. 
• Manage the finished goods store operations, ensuring organization, security, and proper handling of materials. Monitoring and Flagging Aged stocks 
• Maintain accurate stock records in SAGE, investigating and resolving any variances immediately. 
• Implement and enforce strict stock control procedures to minimize shrinkage and errors. 
• Coordinate stock movements and transfers between departments or locations efficiently. 
• Monitor stock levels continuously and identify slow-moving or obsolete items for management action. 
• Production Planning Support 
• Support the planning process by providing real-time finished goods stock  information. 
• Link finished goods inventory data with production planning to optimize run schedules. 
• Coordinate with the production team regarding material availability to prevent downtime. 
• Assist in production scheduling by providing insights based on current stock levels and pending orders. 
• Provide stock analysis to help balance inventory levels with customer demand. 
• Quality & Compliance 
• Ensure compliance with all data integrity standards and company policies regarding information management. 
• Maintain proper documentation and record-keeping systems that meet audit requirements. 
• Support quality initiatives and corrective actions by providing accurate data and traceability. 
• Adhere to Good Manufacturing Practices (GMP) and safety standards within the office and warehouse environments. 
• Reporting & Analysis 
• Prepare daily, weekly, and monthly operational reports. 
• Analyse stock movement trends to identify patterns and areas for optimization. 
• Identify discrepancies in data or stock and implement corrective actions to prevent recurrence. 
• Provide management with accurate operational data to support cost analysis and strategic planning. 
• Continuous Improvement 
• Identify opportunities for process improvements in data entry, Inventory management, and reporting. 
• Support lean manufacturing initiatives by reducing waste in administrative and inventory processes. 
• Contribute to cost reduction efforts through better inventory control and data accuracy. 
• Participate actively in 5S and continuous improvement activities within the  department. 
• Cross-functional Collaboration 
• Coordinate effectively with production, procurement, and warehouse teams to ensure seamless operations. 
• Support customer service by providing timely and accurate stock availability information. 
• Liaise with quality control regarding finished goods specifications and release status. 
• Work with the finance department on inventory valuation and month-end closing activities. 
• To carry out any other duties as may be required by the Management from time to time. 

EXPERIENCE/SKILLS REQUIRED 

• Degree/Diploma in Business Administration, Supply Chain Management, Industrial Engineering, or related field. 
• 2 to 4 years of experience in a manufacturing environment, preferably in print or packaging. 
• Strong proficiency in MRP/ERP systems (SAGE experience is highly preferred). 
• High competence level with Microsoft Office applications, particularly Excel 
• Strong analytical skills with the ability to interpret data and draw logical  conclusions. 
• High level of accuracy and strong attention to detail. 
• Excellent organizational and planning skills with the ability to prioritize tasks. 
• Good interpersonal and communication skills to work effectively  
• Understanding of inventory management principles and warehousing best practices. 
• Ability to work under pressure and meet strict reporting deadlines