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HiH EA is a registered Non-Governmental Organization (NGO) in Kenya with mandate to operate within the Eastern Africa Region and a member of the Hand in Hand Global Network. Her vision is to reduce poverty through enterprise development and job creation
Terms of Reference
Request for Proposal to Conduct the Mid Term Evaluation of the “Enterprise Development for Rural Families in Kenya: Phase III (EDRF III) Project” [Ref. No: HIHEA/010-2021/M&E]
Hand in Hand Eastern Africa (HiHEA) seeks the services of a team of qualified consultants to conduct a Mid Term Evaluation for the above 4-year program in Kenya. This evaluation is commissioned by HiHEA, in consultation with Hand in Hand International (HiH I), the Hand in Hand global network’s coordination and support office based in London and with the Swedish Embassy of Kenya/SIDA in Nairobi.
The assignment
The aim of this Mid-term Evaluation is to:
The review will involve interviews with staff to uncover lessons learnt through implementation, challenges faced and best practices obtained so far which will inform the remaining phase of project implementation period. The assignment will ensure comparison with baseline survey results and the recent gender analysis findings to measure the progress/ achievement in the proposed indicators. The emphasis on lessons learnt speaks to the issue of understanding what has and what has not worked as a guide for future planning. The evaluations will track the performance of the programme against planned results especially given that the project is gender specific targeting 80% of the beneficiaries as women. They will also assess the preliminary indications of potential impact and sustainability of results including the contribution to beneficiaries’ capacity development, women economic and social empowerment and achievement of sustainable development goals. The evaluation exercise should not only assess project performance, but also seek to answer the “why” question by identifying factors contributing to (or inhibiting) successful implementation and achievement of results among beneficiary women, youth and men.
Scope of the Mid-term Evaluation
The mid-term evaluation will cover the project’s seven beneficiary counties of Machakos, Laikipia, Nyandarua, Nakuru, Baringo, Kajiado and Makueni, in the period from project start-up (October 2018) through to July 2021 when the evaluation’s data collection is expected to be completed. As at end of May 2021, the project had mobilized 24,595 beneficiaries The beneficiaries comprise of two cohorts; cohort 1 and cohort 2 members distributed across the seven counties served through five HiH EA branch offices.
The evaluation activities will include:
Methodology
Applicants should outline suggested methodologies for answering the evaluation questions below which incorporate quantitative, qualitative primary and secondary research methods. Appropriate data collection and sampling approaches should be outlined. Currently, the program team have a Management Information System which contains relevant data related to some of the program output indicators. We expect the evaluators to validate the data that we have collected to report on our results.
There are outcome and output indicators that will require primary data collection. We expect the evaluators to build on some of our existing data collection tools to carry out this data collection.
The evaluators will be expected to ensure maximum engagement with the project implementing team in liaison with the core internal evaluation team. The evaluators will conduct daily debrief meetings with the branch teams after each day of data collection. In addition, learning events will be organized by HiH EA across the implementing branches to disseminate lessons learned through a presentation and a workshop facilitated by the consultant.
Mid Term Evaluation core areas of enquiry and questions
Deliverables
Audience
The report will be used to improve program implementation on ongoing program learning. It will be shared internally across the HiH network as well as with SIDA. It will also be published externally on the HiH EA and HiHI website and shared with key partners.
Consultant Skills and Experience
Suggested Mid Term Evaluation timeframe
The total duration of the MTR will be approximately 30 working days spread over a time period of 8 weeks starting 26th July 2021, and shall not exceed 2 months from when the consultant(s) are hired. This timeline may be subject to minor changes with the successful appointment of a consultant.
However, the final report for the Mid Term Evaluation must be submitted according to timelines agreed upon during the inception meeting.
Budget and Payment
The consultancy firm will provide a detailed budget summary splitting the consultant’s fees and expenses. The terms of payment will be negotiated with the firm upon signing of the contract.
ANNEXES
Annex 1: Indicators for data collection
Result
Impact: Poverty is reduced and household wellbeing improved in Baringo, Kajiado, Laikipia, Machakos, Makueni, Nakuru and Nyandarua counties
Indicator
Impact indicator 1: Most Significant Changes experienced by SHG Members (M/F, Y/A)
Result
Long-term Outcome 1: Increased resilience and sustainability of SHG Member enterprises
Indicator
LT 1a: % of sampled Cohort 1 and Cohort 2 Members who have diversified and/or intensified their enterprise activities
LT 1b: Enterprise survival rate 12 months after Member graduation (green/non-green)
Result
Long-term Outcome 2: Increased financial resilience of SHG Member households
Indicator
LT 2a: % of Members who report that their households are able to fully meet their daily needs from their own income sources
LT 2b: % change in average monthly savings in KES per member
Result
Long-term Outcome 3: Increased women's economic empowerment and agency
Indicator
LT 3a: % of sampled women Members who participate in decision making (Youth / Adult)
Result
Short-term Outcome 1: Increased capacities to save, borrow, and repay
Indicator
ST 1a: % of sampled Members who feel Table banking / MGR has improved their financial management skills (M/F, Y/A)
Result
Short-term Outcome 2: Improved knowledge, capacities, and enabling environment for men and women to run profitable enterprises
Indicator
ST 2a: % of sampled Cohort 1 and Cohort 2 members who practice target business methods
Result
Short-term Outcome 3: Increased incomes and economic activity in the target communities
Indicator
ST 3a: % increase in sampled members' average monthly net enterprise income from baseline for Cohort 1 and Cohort 2
Result
Short-term Outcome 4: Increased uptake of appropriate financial services for business growth by SHG Members
Indicator
ST 4a: % of sampled SHG members who feel that they have access to the credit they need to grow their business (M/F, Y/A)
ST 4b: % of borrowers who feel that the loan helped them to grow their business (M/F, Y/A)
Result
ST Outcome 5: Increased capacity among HIH EA staff on market access, gender, climate resilience and M&E
Indicator
ST 5a: % of HIH EA staff trained and who report improved performance in market access systems, M&E, gender and climate resilience (M/F) on an annual basis.
Result
Output 1: 1,326 community-owned platforms for savings and peer support
Indicator
OP 1c: % of SHGs practising Table banking / Merry-go-Round
Result
Output 3: 18,564 enterprises created or enhanced by SHG Members
Indicator
OP 3b: % programme members who are active members of functioning CBOs
Consultancy firms (not individuals) are invited to submit the proposal to email address: procurement@handinhandea.org on or before 11th July,2021 specifying ‘Enterprise Development for Rural Families- REF No: HIHEA/010-2021/M&E in the subject line. The proposal should include the following:
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