Finance Officer at NairoBits Trust

Role Summary:

Roles and Responsibilities

Finance and Accounting

1. General accounting tasks, including reconciling and maintaining balance sheet accounts and general ledger operations, preparing journal entries, preparing monthly closing and financial reports, preparing account/bank reconciliations;
2. Perform finance analysis, reporting and management tasks;
3. Oversee the validation of transactions and verification of their overall impact on the general accounts;
4. Outline to colleagues and validate the accounting systems and tools;
5. Review financial paperwork and procedures, provide recommendations and make necessary changes;
6. Ensure all expenses are within assigned project budget and verify the completeness of all required supporting documentation for all payments vouchers;
7. Prepare payments, bank transfers and do the bank transactions;
8. Produce periodic financial reports and other financial documents for the management of the NairoBits in accordance with the prevailing policies and procedures;
9. Ensure timely and accurate monthly and year end closure of accounts, including bank reconciliation, and submit reports to the FAM and Executive Director as per prescribed deadlines;
10. Ensure account receivables and payables activities are performed accurately and timely;
11. Settle amounts due, or recover outstanding receivables;
12. Identify and resolve invoicing issues, accounting discrepancies and other financial related issues;
13. Prepare and coordinate financial audit;
14. Ensure timely and effective follow up to audit observations and recommendations;
15. Other duties include: Bank Reconciliation and cash flow projection, preparing Supplier payment runs, payroll processing & statutory compliance, account receivable management and asset management.
16. Update the Executive Director on financial status of the organization.

Grant Management

1. Assist the Program Team in reviewing budget proposals of grantees and sub-contractors

Administrative

1. Ensure proper and complete documentation and filing for easy retrieval of all accounting related documents;
2. Identify and provide feedback and suggestions to management related to improvements to NairoBits’ policies, procedures, processes and financial systems and related programs;
3. Perform other duties as assigned by the Executive Director and the Direct Supervisor.

Key Competences:

• Hand‐on use of a variety of accounting software Quick books.
• Experience in Management of donor funding projects.
• Willing to spend long, highly interactive hours on detailed work that demands accuracy
• Proven ability to produce results within tight deadlines in a very busy environment
• Strong ability to work independently, including the ability to multitask, prioritize competing tasks, and manage time effectively.
• High integrity, ethics and a good team player with excellent communication and interpersonal skills
• Proficient in ICT systems and MS Office. Knowledge of computerized accounting is added advantage

Academic and Professional Qualifications:

• A Bachelor’s degree in Commerce or Accounting or Business Administration or equivalent.
• CPA/ACCA II Qualification

Relevant Experience:

• At least 5 years of experience in a similar position in the NGO sector.
• Strong analytical and reporting skills.
• Familiarity with Kenyan tax regime shall be an added advantage.
• Proficiency in Microsoft Excel