Occupational Health & Safety Provider at HEVA

The purpose of this engagement is tensure that HEVA Fund:

• Fully complies with OSHA 2007 and all relevant subsidiary regulations.
• Establishes effective internal systems for health, safety, and emergency preparedness.
• Promotes the well-being of employees through proactive occupational health initiatives.
• Minimizes workplace risks through systematic assessments, training, and monitoring.
• Legal & Regulatory Framework

The OHS service provider will be guided by and ensure full compliance with:

• Occupational Safety and Health Act, 2007 (Cap. 236A).
• The Factories and Other Places of Work (Medical Examination) Rules, 2005.
• OSHA (First Aid in the Workplace) Regulations, 2024.
• OSHA (Registration of Workplace Premises) Regulations, 2022.
• Fire Risk Reduction Rules, 2007.
• Any other relevant guidelines issued by the Directorate of Occupational Safety & Health Services (DOSHS).
• Scope of Services
• The service provider will deliver the following services tHEVA Fund:
• Compliance & Risk Assessment
• Conduct a baseline OHS audit of HEVA’s head office and other operational premises.
• Identify workplace hazards (ergonomic, psychosocial, fire, electrical, slips/falls, etc.).
• Assess compliance with OSHA 2007, including workplace registration, formation of a safety committee, and adequacy of first aid provisions.
• Policy & Systems Development
• Review and update HEVA’s OHS Policy Statement talign with legal requirements and best practice.
• Implementation of workplace safety programs and emergency response plans.
• Develop internal OHS procedures covering:
• Emergency evacuation and fire safety.
• First aid and medical response.
• Hazard and incident reporting.
• Ergonomic and workstation safety guidelines
• Training & Capacity Building
• Train and certify workplace First Aiders in line with OSHA standards.
• Train and guide HEVA’s Safety and Health Committee.
• Conduct staff awareness sessions on:
• Fire safety and emergency response.
• Office ergonomics.
• Stress management and psychosocial well-being.
• Emergency Preparedness
• Develop and test an emergency response plan for HEVA Fund.
• Facilitate fire drills and evacuation simulations .
• Advise on adequacy, placement, and servicing of firefighting and safety equipment.
• Review availability and functionality of fire extinguishers, smoke detectors, alarm systems, Emergency exits, signage, and assembly points.
• Health & Wellness Advisory
• Recommend programs for employee wellness (mental health, stress management, preventive care).
• Provide periodic health surveillance services where necessary.
• Advise on measures treduce psychosocial risks in a financial/office-based work environment.
• Monitoring & Reporting
• Prepare and submit safety performance and compliance reports.
• Provide incident/accident investigation services and recommend corrective actions.
• Maintain proper compliance documentation for inspections by DOSHS.

Deliverables

• The OHS service provider will be expected tdeliver:
• Baseline OHS audit and compliance report.
• Updated OHS Policy Statement and internal procedures.
• Emergency response and evacuation plan.
• Records of staff training sessions and certifications (first aiders, fire marshals, safety committee).
• Conduct a fire drill and evacuation simulation.
• Give safety and health reports.
• Incident/accident reports where applicable.

Qualifications & Experience

The service provider must:

• Be a DOSHS-registered Occupational Safety & Health Advisor/firm.
• Have at least 5 years’ experience providing OHS services, preferably within the financial or service sector.
• Demonstrate expertise in OSHA compliance audits, policy development, and staff training.
• Provide at least three references from similar assignments.
• Possess a proven track record in delivering high-quality OHS advisory services.