Fresh Vacancies at HEVA

The purpose of this engagement is tensure that HEVA Fund:

• Fully complies with OSHA 2007 and all relevant subsidiary regulations.
• Establishes effective internal systems for health, safety, and emergency preparedness.
• Promotes the well-being of employees through proactive occupational health initiatives.
• Minimizes workplace risks through systematic assessments, training, and monitoring.
• Legal & Regulatory Framework

The OHS service provider will be guided by and ensure full compliance with:

• Occupational Safety and Health Act, 2007 (Cap. 236A).
• The Factories and Other Places of Work (Medical Examination) Rules, 2005.
• OSHA (First Aid in the Workplace) Regulations, 2024.
• OSHA (Registration of Workplace Premises) Regulations, 2022.
• Fire Risk Reduction Rules, 2007.
• Any other relevant guidelines issued by the Directorate of Occupational Safety & Health Services (DOSHS).
• Scope of Services
• The service provider will deliver the following services tHEVA Fund:
• Compliance & Risk Assessment
• Conduct a baseline OHS audit of HEVA’s head office and other operational premises.
• Identify workplace hazards (ergonomic, psychosocial, fire, electrical, slips/falls, etc.).
• Assess compliance with OSHA 2007, including workplace registration, formation of a safety committee, and adequacy of first aid provisions.
• Policy & Systems Development
• Review and update HEVA’s OHS Policy Statement talign with legal requirements and best practice.
• Implementation of workplace safety programs and emergency response plans.
• Develop internal OHS procedures covering:
• Emergency evacuation and fire safety.
• First aid and medical response.
• Hazard and incident reporting.
• Ergonomic and workstation safety guidelines
• Training & Capacity Building
• Train and certify workplace First Aiders in line with OSHA standards.
• Train and guide HEVA’s Safety and Health Committee.
• Conduct staff awareness sessions on:
• Fire safety and emergency response.
• Office ergonomics.
• Stress management and psychosocial well-being.
• Emergency Preparedness
• Develop and test an emergency response plan for HEVA Fund.
• Facilitate fire drills and evacuation simulations .
• Advise on adequacy, placement, and servicing of firefighting and safety equipment.
• Review availability and functionality of fire extinguishers, smoke detectors, alarm systems, Emergency exits, signage, and assembly points.
• Health & Wellness Advisory
• Recommend programs for employee wellness (mental health, stress management, preventive care).
• Provide periodic health surveillance services where necessary.
• Advise on measures treduce psychosocial risks in a financial/office-based work environment.
• Monitoring & Reporting
• Prepare and submit safety performance and compliance reports.
• Provide incident/accident investigation services and recommend corrective actions.
• Maintain proper compliance documentation for inspections by DOSHS.

Deliverables

• The OHS service provider will be expected tdeliver:
• Baseline OHS audit and compliance report.
• Updated OHS Policy Statement and internal procedures.
• Emergency response and evacuation plan.
• Records of staff training sessions and certifications (first aiders, fire marshals, safety committee).
• Conduct a fire drill and evacuation simulation.
• Give safety and health reports.
• Incident/accident reports where applicable.

Qualifications & Experience

The service provider must:

• Be a DOSHS-registered Occupational Safety & Health Advisor/firm.
• Have at least 5 years’ experience providing OHS services, preferably within the financial or service sector.
• Demonstrate expertise in OSHA compliance audits, policy development, and staff training.
• Provide at least three references from similar assignments.
• Possess a proven track record in delivering high-quality OHS advisory services.

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The Senior Finance Officer will play a key role in overseeing and managing HEVA Fund’s financial operations. The Finance Officer plays a crucial role in ensuring the financial health and sustainability of the program. This role involves assisting with financial planning, budgeting, monitoring, and reporting. The successful candidate will contribute to proper financial management at HEVA by ensuring efficient resource utilisation and compliance with financial regulations.

Key Responsibilities

• Procurement Management
• Develop and implement procurement policies and procedures in alignment with organisational objectives and best practices.
• Manage the entire procurement cycle, including sourcing, contract negotiations, vendor selection, and purchase order management.
• Maintain procurement records, including bid evaluation, supplier agreements, and contract performance reviews.
• Monitor supplier compliance with service agreements and procurement standards.
• Ensure that procurement activities are compliant with organisational policies and statutory regulations.
• Financial Planning and Budgeting.
• Collaborate with the programs team to ensure the utilisation of program budgets is in alignment with organisational goals and funding requirements.
• Monitor budget implementation, conduct financial analysis to identify variances and financial risks related to the programme.
• Assist in the preparation, monitoring, and analysis of organisational budgets and forecasts.
• Provide financial insights and variance analysis to support strategic planning and decision-making.
• Collaborate with department heads to ensure budget compliance and financial efficiency.
• Financial Reporting
• Work closely with the finance manager to prepare accurate and timely financial reports for the donor.
• Prepare timely internal reports to support decision-making by the wider program team.
• Assist with ensuring compliance of consortium partners with donor reporting requirements and financial regulations where applicable.
• Assist in the compilation and review of consortium partner financial reports to be submitted to the donor.
• Financial Management and General Accounting
• Prepare accurate and timely financial reports, including balance sheets, income statements, and cash flow statements.
• Maintain and reconcile the general ledger and ensure accurate recording of transactions.
• Lead the month-end and year-end financial closing processes.
• Ensure compliance with statutory reporting requirements and tax regulations.
• Support external and internal audit processes by preparing required documentation and responding to audit queries.
• Audit and Compliance
• Work with internal and external auditors to facilitate audit processes.
• Working closely with the Finance manager and the Internal Auditor to implement internal controls to safeguard financial assets and ensure accountability.
• Risk Management and Compliance
• Identify and mitigate financial risks by implementing appropriate internal controls and financial procedures.
• Ensure adherence to organisational financial and procurement policies, as well as donor and statutory regulations.
• Team Leadership and Capacity Building
• Provide leadership, mentorship, and technical support to finance team members.
• Conduct training sessions for staff and beneficiaries to improve their understanding of financial processes and compliance requirements.
• Promote a culture of accountability, continuous improvement, and financial discipline within the finance department.

Qualifications and Requirements

• Bachelor's degree in Finance, Accounting, Procurement, or a related field.
• Professional certification (e.g., CPA, ACCA, CIPS) is highly preferred.
• Minimum of 5-7 years of experience in finance, procurement, grant management, and auditing functions, preferably within an investment, nonprofit, or donor-funded organisation.
• Proven experience in managing grant disbursement and beneficiary audits.
• In-depth knowledge of procurement regulations, financial management, and tax compliance.
• Proficiency in financial management software and advanced MS Excel skills.
• Strong analytical, problem-solving, and decision-making skills.