Office Administrator at Summit Recruitment and Search

Key Requirements:

• Manage the smooth running of the office.
• Reception/front desk duties – answering telephone, dealing with enquiries, taking messages, greeting guests, offering beverages, etc.
• Arrange post and courier services.
• Liaise with suppliers and contractors for office requirements including trouble shooting IT issues.
• Organizing and taking minutes in team meetings
• Assist with flight and accommodation bookings for staff.
• Preparing payment requisitions with supporting documents for approval and online bank payments Page
• Petty cash handling, making approved payments, submitting requests for replenishing and submitting transactions for review and approval on a regular basis.
• Preparing monthly petty cash counts/certificates at each month end for approval.
• Support the supervisor to complete bank reconciliations.
• Support the supervisor to file monthly statutory returns.
• Work with the Financial Accountant to complete annual/statutory reporting.
• Initiating transactions in Aqilla for review by the Financial Accountant
• Support Financial Accountant to complete month end management accounts.

Qualifications:

• Relevant bachelor’s degree
• A self-starter, pro-active with an ability to work independently, as well as part of an international team. Ability to get things done.
• Strong organisational skills and meticulous attention to detail
• At least 5 years’ experience in a relevant area (office management, bookkeeping, operations, HR, with a preference for candidates who have worked at investment firms)
• Strong familiarity and literacy with MS office, accounting systems
• Excellent communication and interpersonal skills; fluency in English
• Preference will be given to candidates with relevant tertiary/professional qualifications