Office Assistant at Power & Solar Systems Limited

Key Job Duties and Responsibilities

• Answer phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Receive clients and direct them to the correct staff member
• Update and maintain internal staff contact lists
• Co-ordinate and maintain staff administrative records such as staff phones and company credit cards
• Organize travel arrangements for staff and make fund requisitions.
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies.
• Ensure office equipment is properly maintained and serviced.
• Keep office area clean and tidy.
• Provide administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
• Prepare Coffee/Tea and light meals for staff;
• Always put the team first by assisting others when required.

Requirements

• KCSE Certificate, diploma or equivalent.
• A certificate in business or hospitality will be an added advantage.
• At least 3 years previous office experience is desirable.
• Competent in computer and typing skills including MS- Office
• Internet skills including use of e-mails and group messaging.
• Organization and planning skills
• Work management and prioritizing skills.
• Verbal and written communication skills.
• Problem solving ability, attention to detail, flexible and reliable with team work mentality.
• A positive attitude.
• Presentable.