Office Assistant Supervisor - 3 Posts at Independent Policing Oversight Authority (IPOA)

Job Purpose

• Responsible for providing supervision on general routine office services, which include cleaning services, messengerial duties and preparing tea / catering services.

Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:

• Implementing policies, strategies, plans, rules, standards and procedures relating to office management;
• Supervising contracted cleaning personnel;
• Organizing photocopying, scanning, and binding of documents;
• Coordinating preparation and serving of tea;
• Supervising the opening and closing of the office daily;
• Monitoring utilization of kitchen and basic office consumables.
• Organizing office errands;
• Coordinating the preparation of boardrooms for meetings;
• Organizing for the movement of office furniture and arranging office space for staff;
• Assessing and reporting on areas requiring general maintenance and repair;
• Maintaining and updating records as appropriate;
• Developing reports as appropriate;
• Implementing risk mitigation measures; and
• Coaching, mentoring and supervising staff under their purview.

Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following job competencies (Skills, Knowledge, Experience and Attributes):

• Cumulative service period of nine (9) years, three (3) of which must have been at the grade of Senior Office Assistant, IPOA 11 or in a comparable and relevant position;
• Kenya Certificate of Secondary Education (KCSE) mean grade of D (Plain) or its equivalent qualification;
• Proficiency in Computer applications; and
• Shown merit and ability as reflected in work performance and results