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  • Posted: Jun 8, 2023
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    We are the world’s largest international development organisation, dedicated to empowering people living in poverty. If you were to describe this world to a child, which one of the following would you pick? It is home to magic, art, beauty, and tens of thousands of years of human talent. Or you would, even though it may be true, that our world is w...
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    Office Manager, Africa Regional Office

    Key Responsibilities:

    • Organise office operations and procedures.
    • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
    • IT responsibility including management of software and hardware, liaising with IT suppliers and vendors to ensure IT is operating effectively at the Regional Office
    • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, office systems and general working environment.
    • Act as point person between the landlord and the Regional Office for any issues related to the office buildings.
    • Engage suppliers for any contractual work that needs to be undertaken at the Regional Office
    • Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
    • Take a lead role on procurement at the Regional Office, coordinating in a timely manner with the various departments.
    • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
    • Manage preferred supplier lists, contract and price negotiations with office and programme vendors, service providers, and office lease.
    • Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
    • Work with Finance team to ensure appropriate asset tracking procedures are in place
    • Provide general support to visitors
    • Request the issuance of visas by contacting the appropriate Embassy and prepare supporting travel documents for staff travelling internationally
    • Provide administrative support for the organisation of seminars, meetings, workshops, conferences, and training sessions taking place at the Regional Office
    • Manage the administration of the Regional Office including the booking of flights, hotels, airport pick-ups and other logistics
    • Provide joint reception duties with the Executive Assistant
    • Any other duty as may be assigned.


    • Read, understand, practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action
    • Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
    • Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

    Educational Requirements:

    • At least bachelor’s degree - Development studies/English/Business Administration or other relevant field

    Required Competencies:

    • Sound knowledge in Microsoft Word, Excel and PowerPoint E-mail and Internet
    • Ability to prioritize and multi-task in a fast paced environment
    • Ability to interface smoothly and effectively among variety of high level internal and external staff
    • Proactive and independent
    • Excellent interpersonal skills
    • Time management skills
    • Proficiency in written and verbal communication skills English

    Experience Requirements:

    • 3-4 years of experience in Office Management, Administration and Support and Procurement from any reputed organisation preferably in a multinational company or NGO.

    Method of Application

    Interested and qualified? Go to BRAC on to apply

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