Registrar (Academic and Affairs) (1 Position) at Kisii University

 REF. NO: KSU/RA/09/01/2023

Reports to: Deputy Vice Chancellor (Academic and Student Affairs)

For appointment to this post, a candidate must:

• be a holder of a PhD degree for at least 3 years from a recognized university;
• have extensive professional experience in administration with at least three (3) years at the level of Deputy Registrar or equivalent position in a University setting;
• have worked as Chairman, Dean/Director in a University;
• Have advanced computing skills, particularly in ERP, SPSS and other relevant information management tools;
• have demonstrable management competencies;
• be conversant with the running of Academic Affairs in a University;
• be conversant with modern management techniques in the higher education sector
• ability and leadership skills to effectively coordinate the academic and administrative functions of the University;
• have knowledge of strategic planning in education development and management;
• have proven capacity to promote learning, teaching, research and development in a modern University setting;
• have knowledge of national laws and policies in higher education.

DUTIES AND RESPONSIBILITIES

The Registrar (Academic Affairs) shall be responsible for:

• Oversee the promulgation, consistent application and compliance with policies and regulations relating to:
  • development, review and delivery of curricula;
  • admission and enrolment of students
  • course requirements;
  • teaching and learning;
  • academic staff development;
  • examinations;
  • quality assurance;
  • student discipline and grievances;
  • setting of tuition fees;
  • student financial aid;
  • students’ record management; and
  • all other matters concerning administration of academic services.
• Maintain safe custody and stewardship of student academic records.
• Coordinate services in areas relating to course information, new semester registrations, the University calendar, academic timetabling and course scheduling, student progression, certification of enrolment and degrees awarded, administration of examinations, and protection and the release of academic transcripts and degree or diploma certificates.
• Communicate policy matters and important decisions made by the Council and the Senate to all students and academic staff, as may be appropriate, and the publication of the Academic Calendar and Academic Almanac, and communication thereof to students and staff.
• Preparation, implementation and review of the department’s strategic plan and annual work plan.
• Conduct annual appraisal of members of staff in the department.
• Prepare the department’s annual budget and procurement plan.
• Formulate and provide policy guidelines on planning, development and management of academic programmes.
• Ensure conformance to the requirements of management systems in the Department in conformance with ISO certification standards and align processes to ensure they deliver the intended outputs of the respective management system.
• Work closely with Deputy Vice Chancellors and Registrar (AHRCS) on staff development, training and research programmes. 11. Any other official duties that may be assigned by the immediate supervisor.