Jobs at Kisii University

 REF. NO: KSU/RA/09/01/2023

Reports to: Deputy Vice Chancellor (Academic and Student Affairs)

For appointment to this post, a candidate must:

• be a holder of a PhD degree for at least 3 years from a recognized university;
• have extensive professional experience in administration with at least three (3) years at the level of Deputy Registrar or equivalent position in a University setting;
• have worked as Chairman, Dean/Director in a University;
• Have advanced computing skills, particularly in ERP, SPSS and other relevant information management tools;
• have demonstrable management competencies;
• be conversant with the running of Academic Affairs in a University;
• be conversant with modern management techniques in the higher education sector
• ability and leadership skills to effectively coordinate the academic and administrative functions of the University;
• have knowledge of strategic planning in education development and management;
• have proven capacity to promote learning, teaching, research and development in a modern University setting;
• have knowledge of national laws and policies in higher education.

DUTIES AND RESPONSIBILITIES

The Registrar (Academic Affairs) shall be responsible for:

• Oversee the promulgation, consistent application and compliance with policies and regulations relating to:
  • development, review and delivery of curricula;
  • admission and enrolment of students
  • course requirements;
  • teaching and learning;
  • academic staff development;
  • examinations;
  • quality assurance;
  • student discipline and grievances;
  • setting of tuition fees;
  • student financial aid;
  • students’ record management; and
  • all other matters concerning administration of academic services.
• Maintain safe custody and stewardship of student academic records.
• Coordinate services in areas relating to course information, new semester registrations, the University calendar, academic timetabling and course scheduling, student progression, certification of enrolment and degrees awarded, administration of examinations, and protection and the release of academic transcripts and degree or diploma certificates.
• Communicate policy matters and important decisions made by the Council and the Senate to all students and academic staff, as may be appropriate, and the publication of the Academic Calendar and Academic Almanac, and communication thereof to students and staff.
• Preparation, implementation and review of the department’s strategic plan and annual work plan.
• Conduct annual appraisal of members of staff in the department.
• Prepare the department’s annual budget and procurement plan.
• Formulate and provide policy guidelines on planning, development and management of academic programmes.
• Ensure conformance to the requirements of management systems in the Department in conformance with ISO certification standards and align processes to ensure they deliver the intended outputs of the respective management system.
• Work closely with Deputy Vice Chancellors and Registrar (AHRCS) on staff development, training and research programmes. 11. Any other official duties that may be assigned by the immediate supervisor.

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REF. NO: KSU/RA/09/02/2023

For appointment to this post, a candidate must:

• be a holder of a PhD degree from a recognized university for at least 3 years.
• have extensive professional experience in administration with at least three (3) years at the level of Deputy Registrar/Director or equivalent position in a University setting;
• have proven track record in promoting learning, teaching, research, extension and development in a University;
• have advanced computing skills, particularly Microsoft Office Suite of applications, SPSS and other relevant statistical tools.
• demonstrate experience in writing Research Proposals, developing funding proposals and good document/editing skills.
• have knowledge of national laws and policies in education.

DUTIES AND RESPONSIBILITIES

The Registrar (Research, Extension, Innovation and Resource Mobilisation) shall be responsible of:

• Setting policies to shape the University’s research, extension, innovation, resource mobilisation and linkages agenda.
• Facilitating the transfer of the University’s innovations into the public domain while protecting the University’s intellectual property rights and interests.
• Overseeing preparation and implementation of University resource mobilization policy.
• Promotion and implementation of policies and strategies on sponsored research and the coordination of research, linkages and innovation activities in the University including;
• research management and support;
• communication and publication of research findings by University’s scholars;
• research ethics management; technology transfer and innovation;
• commercialization and entrepreneurship of research; and
• fundraising for research from industry and other external organizations.
• Ensuring safe custody and stewardship of the University’s research repository and ensuring that e – research and learning repository is created, and maintained in the Library, and is kept up to date.
• Ensuring that operational research management plans are prepared and submitted for review.
• Ensuring that strategic plans for research in the University are prepared and submitted for review.
• Preparation of annual research budgets and submitting them for review by the Research and Innovation Board.
• Developing and applying metrics for measuring research performance by individuals, Schools and the University as a whole.
• Ensuring that applications for internal research grants are processed and presented for review and evaluation, and award of grants in accordance with approved procedures and policies.
• Ensuring that annual research reports are prepared and submitted to the Council.
• Providing advice on funding opportunities, preparation and processing of grant applications and negotiation of research contracts.
• Providing advice and support in the protection and development of intellectual property arising out of the University’s research and innovation activities.
• Reviewing the University regulations on research policies, resources and services to ensure that they reflect the changing needs of the University and its sponsors, and submit proposals to the Board of Research and Innovation.
• Serving as the Secretary of the University’s Board of Research and Innovation.
• Coordinating all research, extension, resource mobilization and linkages in the University.
• Preparing and implementing and reviewing the department’s strategic plan and annual work plan.
• Ensuring conformance to the requirements of management systems in the department according to ISO certification standards and aligning processes to ensure they deliver the intended outputs of the respective management system.
• Conducting annual appraisal of members of staff in the department.
• Preparing the department’s annual budget and procurement plan.
• Any other official duties that may be assigned by the immediate supervisor.

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REF. NO: KSU/RA/09/03/2023

Reports to: Deputy Vice Chancellor (Administration, Planning and Finance) For appointment to this post, a candidate must:

• PhD in a relevant field with 3 years’ experience from a recognized University.

OR

• be a holder of a Master’s degree from a recognized university in a relevant field with 5 years’ experience.
• Be computer literate.
• Demonstrate exemplary work performance.

DUTIES AND RESPONSIBILITIES

The Registrar (Administration, Human Resource and Central Services) shall be responsible for:

• working in partnership with academic and administrative units of the University in identification, recruitment, training and performance management of staff;
• implementation and application of the University’s human resource development and management policies and regulations;
• implementation, application and review of the University’s policies on employment and employee relation issues;
• overseeing the following operations in the University in coordination with Schools, Campuses and departments: selection and recruitment of employees, induction and orientation of new employees, training and development of employees’ remuneration and employees’ terms of service, managing employee benefits, performance management, employee relations and welfare, management of leave and employee records, discipline of employees and payroll management;
• ensuring adherence to University rules and regulations;
• enforcement of University policies on human resource;
• coordinating management and provision of central services that include accommodation, estates, farm, transport and catering.
• safe custody of administrative University records; and
• undertaking such other responsibilities as shall be assigned by the Deputy Vice Chancellor (Administration, Planning and Finance).

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 REF. NO: KSU/RA/09/04/2023 

For appointment to this post, a candidate must:

• be a holder of a Master’s Degree from a recognized university in statistics, planning, strategic management or related fields with at least 5 years’ work experience, preferably in a University setting.
• be a member of relevant professional body with a valid practicing license;
• be Computer Literate.
• have demonstrable experience on strategic planning, performance contracting and ISO certification and compliance;
• have demonstrable experience in undertaking feasibility studies on physical, social, economic and environmental characteristic to advise strategic planning and implementation;

DUTIES AND RESPONSIBILITIES

• Overseeing preparation, implementation and review of the University Strategic Plan towards attaining the vision and mission of the University.
• Preparing and presenting to the University Management Board and the Council progress reports on the status of the implementation of the University’s Annual Work Plan and Strategic Plan.
• Working closely with schools, departments and campuses to provide support for the development and monitoring of their strategic plans.
• Preparing and presenting quarterly performance contract progress reports for approval to the University Management Board and Council.
• Overseeing preparation, implementation and review of the proposals in the University Physical Development Master Plan.
• Monitoring and preparing progress reports on implementation of the University’s capital development projects.
• Facilitating preparation and implementation of the University’s ISO Quality Management Systems and related international certifications.
• Preparing and presenting progress reports on implementation of the University’s ISO Quality Management Systems and related international certifications to the University Management Board and Council.
• Coordinating preparation, implementation and review of all policies of the University, including being custodian of all University policies.
• Initiating preparation of proposals on infrastructure development and planning in the University in reference to the University Physical Development Master Plan.
• Coordinating preparation, implementation and evaluation of annual performance contracts in all divisions and campuses of the University, including cascading of performance contracts to all administrative and academic units of the University.
• Liaising with the Finance Officer to ensure that the University’s budget is linked with the University’s Strategic Plan.
• Preparing, implementing and reviewing of the department’s strategic plan and annual work plan.
• Preparing the department’s annual budget and procurement plan.
• Conducting annual appraisal of members of staff in the department.
• Ensuring conformance to the requirements of management systems in the Department in accordance with ISO certification standards, and aligning processes to ensure they deliver the intended outputs of the management system.
• Any other official duties assigned by the immediate supervisor.

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REF. NO: KSU/RA/09/05/2023

Reports to: The Registrar (Administration, Human Resource and Central Services)
For appointment to this post, a candidate must:

• be a holder of a Master’s degree from a recognized university in Human Resource Management or its equivalent with at least 5 years’ work experience;
• be a registered full member of the Institute of Human Resource Management (IHRM) with a valid Practicing License;
• be computer literate, and possess skills and competencies on HRIS, Pay Roll management and Employee Resourcing;
• have demonstrable experience in human resource planning, recruitment and selection, reward management, performance management and talent acquisition and retention.

DUTIES AND RESPONSIBILITIES

• Play an advisory role in recruitment and interview processes.
• Design, develop and implement effective Human resources strategy, policies, processes and procedures in line with the University’s Strategic Plan.
• Coordinate staff training and development in line with applicable training strategies, policies, processes and procedures.
• Monitoring the implementation of the University Staff Establishment Policy.
• Coordinate staff appraisal.
• Ensure the alignment of HR Policies and procedures to the Labour laws and other appropriate legislation.
• Design, develop and implement effective Human resources strategy, policies, processes and procedures in line with the University’s Strategic Plan.
• Coordinate the employee talent development and management.
• Take overall responsibility for the service delivery of the HR Section.
• Ensure the preparation and implementation of the HR section annual work plan and performance contract.