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  • Posted: Feb 8, 2023
    Deadline: Feb 10, 2023
  • Act! is a leading Kenyan, non-profit, non-governmental organization following the organization’s official rebrand as Act Change Transform (Act!) in 2011. Presently, Act! has solid institutional, financial and governance systems that meet international standards as demonstrated in various management and financial audits. Our main program areas include: ...
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    Human Resource Assistant


    Specific Responsibilities:

    • Offer support on the administrative and operational requirements for recruitment formalities as per the organizational lain down HR procedures.
    • Assist the HR Manager in coordinating of and issuance of staffing administrative documents.
    • Assist in the maintenance of the centralized HR referencing and filing systems.
    • Offer general HR and Administration office support services as and when required (may include inquiries about processes; preparing document drafts; and finalizing them signature/approval; handling a variety of internal HR correspondences; scheduling appointments/ meetings and filing reports/minutes etc.
    • Support the HR Manager to ensure smooth flow of information between employees and the HR function.
    • Facilitate timely and accurate responses to inquiries and requests from employees.
    • Contribute to the promotion of employee compliance with HR mandated processes and systems as well as monitor adherence to labor laws and employee regulations.
    • Support in the development and maintenance of a database of interns, experts and prospective employees for various programmes and disciplines.
    • Any other duties that may be assigned from time to time.

    Qualification, Experience and Skills:

    Academic Qualifications

    • University degree in Human Resources or equivalent.

    Professional Qualifications

    • Professional qualification in Human Resource Management and membership

    Relevant Experience

    • At least 3 years’ relevant work experience preferably in NGO setting. Working knowledge of recruitment procedures, general knowledge of HR practices & procedures and basic working knowledge of Kenyan labor laws and employment best practices.
    • Experience in Admin/Procurement processes will be an added advantage

    Essential Skills and Competencies

    • Ability to work as an effective team member in a complex and fast-paced environment.
    • Strong organizational and coordination skills.
    • Ability to multi-task and follow-on tasks to completion.
    • Good interpersonal and analytical skills.
    • Reliable & should accurately follow instructions & acclimatize in a fast- paced environment.
    • Highly proficient in MS Word, Excel, Access, Power-Point applications.

    Complexity and difficulty of the work

    • A demanding job that requires tolerance.

    Method of Application

    If you meet the requirements as contained in the position description, please submit (1) a detailed and current CV; (2) an Application Cover Letter demonstrating why you qualify for the position, quoting your current/last gross salary and three referees including their most current contact details. All applications should be submitted electronically to quoting the reference number (ACT/HRA-01/2023) and position on the e-mail subject line. Only candidates shortlisted for interviews will be contacted.

    The deadline for applications submission is 12:00 noon Friday 10th February, 2023.

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