People Operations Assistant (HR) at Boma Projects

Duties & Responsibilities:

• Receive and process documentation for new staff and ensure all placement documents are submitted for compliance.
• Maintain and update employee records/files; both on hard and soft copies and ensure information in the HRMIS (Flair) is always accurate and updated.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Support pre-boarding & onboarding of new staff by ensuring they are properly set up as per the onboarding checklist i.e. Flair, work tools and internal systems, branded welcome kit etc.
• Support in coordinating onboarding sessions for new staff including the 60-90 days onboarding feedback check-ins.
• Support in coordinating employee confirmations and renewal of contracts ensuring they are up to date.
• Support in ensuring timely inclusion and removal of employees in various employee benefits.
• Assist with the recruitment process by scheduling interviews & performing reference checks as guided.
• Assist in addressing employees’ concerns and escalate where need be.
• Assists in the co-ordination of staff welfare initiatives and HR Projects as guided.
• Support in the offboarding process by ensuring staff have successfully cleared and all exit documents are properly filed.
• Provide assistance in organizing and coordinating HR related events.
• Assist with the day-to-day HR operations.

Requirements

• Higher Diploma in HR or CHRP (Bachelor’s Degree in Business with a focus on HR is an added advantage)
• Member of IHRM

Qualifications

• At least two (3) years’ experience in similar work.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Sound core knowledge of applicable labour laws legislation
• Ability to work under pressure, meet deadlines and work in a fast-paced environment
• Willingness to travel from time to time