Personal Assistant at Janta Kenya

Responsibilities

• Assist in managing the planning and implementation of projects within an agreed cost, time frame, quality standard and scope
• Developing short, medium and long-range plans to achieve strategic objectives
• Receiving and responding to approvals and notifications, while collecting information on key business
• Creating business plans, case studies and research proposals
• Ultimately responsible for compliance towards agreed deadlines and deliverable through decision making, problem solving, nurturing communication and collaboration and executing professional acumen on large size projects or several projects simultaneously
• Managing an active calendar of meetings and appointments
• Prioritizing and following up on incoming issues and concerns addressed to the director, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the director as appropriate)
• Maintaining client relationships at the appropriate level and continuously addressing their needs and interests.
• Working collaboratively with outside parties; managing both suppliers, clients and partners
• Monitoring program and project performance of both internal and external service providers
• Following up with key contributors to the Director’s projects and maintaining the timeline around deliverable and keeping the projects on task.
• Producing all necessary documents, reports and presentations for the Director
• Organizing and maintaining the Director’s office and other ad-hock tasks.

Qualifications

• Degree in Business Administration or related field
• At least 3-5 years’ experience
• Must have prior experience as P.A
• Proficient in Microsoft Office.
• Ability to generate reports and business plans
• Excellent organizational and coordination skills
• A quick-thinker, aggressive and authoritative individual
• Possess high emotional intelligence and should not be offended easily
• Discreet individual, able to handle highly confidential and sensitive information
• Effective communication skills, both written and verbal
• Strong sense of self-initiative
• Excellent interpersonal skills
• 30 years and above Ladies are encouraged.