Personal Assistant at Kenya Pipeline Company (KPC) Limited

GRADE KPC 5

Job Ref No. KPC/ADVT/01/2020

Responsibilities

• Schedule the MD’s and Executive Team’s engagement and meetings including agenda
• Oversee the work of clerical and other administrative employees in the MD’s office, as well as making sure that everything is in place for the office to function smoothly,
• Providing communication liaison roles by coordinating the flow of information to members of the Executive Leadership team including summarizing reports and memos that are received before passing the information on to Executive Team or MD
• Prepare information for internal and external distribution which include letters and memos, compiling data for reports, creating presentations, writing reports and speeches, and other information preparation duties
• Undertake data analysis, so as to guide decision making by the MD and the Executive Team which include analysis of financial and other business data to create reports that provide the MD and the Executive with necessary insights for decision making;
• Prepare and monitor the MD’s departmental budget, tracking monthly spending, variance analysis and reporting and supporting the MD in preparation of the annual departmental budgets;
• Set up and manage both electronic and paper filing systems for the MD, as well as Executive Team meetings record-keeping requirements

Qualifications

• Bachelors’ Degree in Engineering, Economics, Statistics, Mathematics,Commerce, Social Sciences or equivalent from a recognized institution
• Minimum of six (6) years relevant work experience
• Proficiency in Computer applications including statistical package
• Demonstrated competence in work performance and results

Key Skills & Competencies

• High integrity and confidentiality
• Good communication, presentation and interpersonal skills
• Strong analytical
• Ability to work under pressure in an unstructured way,
• Ability to perform within strict deadlines
• good command of Business English, office practice and customer care
• Demonstrated ability to work professionally and deal with large volumes of data and work