Personal Assistant at Summit Recruitment and Search

Key Requirements:

• Act as the CEO’s first point of contact with people inside & outside the organization.
• Manage the MD diary, workflow, and service delivery charter timelines.
• Coordinate and prepare regular and special meetings of the board committees as requested.
• Take accurate meeting minutes.
• Coordinate response to all mail addressed to the CEO
• Management of the CEO’s dairy and appointments.
• Relay accurate and timely messages from telephone callers and answer queries where possible.
• Draft, type and dispatch all CEO’s correspondence.
• Liaise with relevant individuals and external parties to arrange meetings, prepare agendas, and capture minutes.
• Maintain a comprehensive filling system.
• Coordinate senior management team travel.
• Tabulate and retrieve CEO’s office expenditures and claims.
• Arrange local transportation when necessary to further the work of the office of the CEO.
• Perform and coordinate all administrative activities for the senior management team.
• Undertake any other duties as instructed by the CEO or any other authority.

Qualifications:

• Must have a bachelor’s degree international business relation or any related degree.
• A Gujarati, Punjabi or Indian speaking candidate is highly preferred’
• At least 3-5 years in a similar role
• Must have excellent written and oral communication skills.
• Must have excellent organization and planning skills.
• Must have discretion and confidentiality.
• Proficient in Ms Suite of Applications.