Principal Assistant Office Administrator at Taita Taveta County Public Service Board

Ref No. CPSB/TTC/45/2025

• Number of Posts: One (1) Post
• Terms of Service: Four (4) year contract
• Basic Salary Scale: As provided for by the Salaries and Remunerations Commission

Requirements for appointments

• Served in the grade of Senior Assistant Office Administrator or Chief Assistant Office Administrative for a minimum period of 7 years
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

 OR

• Business Education Single and of group Certificates from the Kenya National Examinations Council or a recognized institution in the following subjects:
  • Business Communication
  • Office Administration & Management
  • Public Relations
• A Diploma in a related field is an added advantage as well work experience and demonstrated professional competence in office administrative services in office of the County Secretary and or Governor’s Office for a minimum of 5 years will be an added advantage
• Must have done a Management Course for Office Administrators from Kenya School of Government or an equivalent/recognized institute that last for four (4) weeks.

Duties and Responsibilities

• Duties and responsibilities at this level will entail taking oral dictation;
• Managing the office – maintaining office diary and travel itineraries
• Handling appointments – internally and externally, attending to visitors/clients;
• Ensuring security of office records; equipment and documents including classified materials;
• Preparing responses to routine correspondences and cascading information to departments as required;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office; ensuring security, integrity and confidentiality of data;
• Managing office protocol and etiquette; supervising office cleanliness and functionality;
• Managing petty cash; and undertaking any other office administrative services duties that may be assigned;
• Preparing for meetings including Cabinet meetings and preparing minutes for the same.