Principal Office Administrator (CEO's Office) at National Quality Control Laboratory (NQCL)

Advert No : NQCL NO. 1/2026
Terms of Service: Contract (1 Year)
Position Level: NQCL 5

 Job Specification

Duties and responsibilities at this level will entail:

• Maintaining office diary;
• Typing and data processing;
• Undertaking reprography;
• Operating and managing office equipment;
• Attending to visitors/clients and customer inquiries;
• Handling correspondences,telephone calls, office documents and equipment;
• Planning and organizingmeetings, appointments, workshops/conferences and seminars;
• Ensuring security of office equipment;
• Ensuring security, confidentiality, integrity and availability of office data, records and documents, including classified materials;
• Implementing and monitoring proceduresfor record keeping of correspondence and file movements;
• Maintaining an up-to-date filing systemin the office including archiving of records;
• Preparing responsesto routine correspondences;
• Managing office protocol and etiquette; and
• Managing petty cash.

Person Specifications

For appointment to this grade, an officer must have:

• Cumulative service period of nine (9) yearsrelevant work experience, three (3) of which must be at senior office administrator or in a comparable position;
• Bachelor’s degree in Secretarial Studies or Bachelor of Business andOffice Management or equivalent qualification from a recognized institution; OR Bachelor’s Degree AND a Diploma in Secretarial Studies or equivalent qualification from a recognized institution;
• Management course lasting notlessthan four(4) weeksfroma recognized institution;
• Proficiency in computer applications.