Procument Intern at Habitat for Humanity International

KEY RESPONSIBILITIES

• Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.
• Assist in processing procurement transactions for payments.
• Assist in the preparation of Local Purchase/Service Orders and ensure all back up documents are attached before signed off by signatories.
• Assist in maintains the supplier payment tracker by alerting the senior procurement officer about any due payments, compiling all relevant invoices, secure approvals by various HOD’s/Budget holders, compile procurement documentations to be presented to Finance for processing and disbursement.
• Assist in Receiving, reviewing logs and routing incoming communication and procurement requests/invoices.
• Assist in routine follow up action on procurement matters on behalf of the senior procurement officer and procurement officer
• Supports with the maintenance of the procurement tracker and other status reports on procurement activities and work in progress.
• Assist senior procurement officer, procurement officer and Admin in raising quotations, quotation analysis, preparing the tender and procurement documents.
• Together with the senior procurement officer and procurement officer, ensures that goods, services and works procured by the HFH Kenya are of the right quality, in the right quantities, at the right price, delivered to the right place, at the right time (5 Rs).
• Filing (soft and hardcopies) of procurement documents including quotations, minutes and contracts ensuring that the complete procurement files are uploaded on in the appropriate folders(e-filing).
• Scanning of various procurement documents as and when required by your supervisor.
• Participate in procurement committee meetings and departmental meetings take minutes as and when requested.

KEY PERFORMANCE MEASURES / INDICATORS

• Timely updating of procurement tracker.
• Timely preparation of bidding documents, evaluation reports and contract award submissions.
• Timely preparation of the supplier payment tracker and submitting of fully backed up payments documents to finance for processing.
• Adherence to procurement policy and procedures.

QUALIFICATIONS

• Degree in procurement and logistics or another relevant Degree or
• Higher diploma in procurement and logistic with membership to KISM.