Procurement Agent (With Substitution) at Embassy of The United States

Duties

Job holder is responsible for a broad range of procurement and acquisition functions, to a very large Mission, that include simplified acquisitions, supplier analysis and selection, negotiation, contracting, and supply chain management implemented through complex acquisitions mechanisms. Prepares and executes negotiated contractual documents and binding agreements. Performs assignments semi-independently directly with Department of State, USG agency subscribers to ICASS, and other designated U.S. federal agencies. He/she supervised by LE Staff Procurement Supervisor (C52101).  

Qualifications and Evaluations

EXPERIENCE:  

• A minimum of Seven (7) years of progressively responsible experience in procurement, contracting, acquisition, or logistics management with specialized experience in purchasing a variety of materials and services is required.

Education Requirements:

• Completion of high school is required.  

Evaluations:

LANGUAGE:  

• Level IV English (Fluent, Speaking/writing/reading) (This may be tested) is required.
• Level III Kiswahili (Good working knowledge, speaking/reading/writing) is required.

SKILLS AND ABILITIES: 

• Skill in the use of most elements of the Microsoft Office suite such as Outlook, Word, Excel, and PowerPoint, and SharePoint and managing files/records/databases is required. Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail skills are required.
• Skill in Analyzing Complex, Abstract Written Information including written material such as statements/scopes of work, contracts, financial analysis, technical evaluation reports, and other acquisition documents so as to understand proposals, to perform successfully the acquisition management duty and, if needed, to advise others about contracts.
• Skill in Time and Project Management including identifying resources, anticipating challenges, establishing milestones, defining beginning and end states, so as to efficiently and knowledgeably accomplish projects.
• Skill in solving practical problems relating to acquisitions. Ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict confidentiality, and meet all standards of conduct/ethics standards in accordance with US law throughout all phases of the acquisition process.
• Skill in Time and Project Management including anticipating challenges, establishing milestones, defining beginning and end states, to accomplish projects efficiently and knowledgeably.
• Skill in constant keyboard operation, where both fast speed and accuracy are important and touch-typing skills will be needed.
• Numeric skills for manipulating and reporting acquisition data are important.