Procurement and Logistics Clerk at International Organization for Migration (IOM)

Core Functions / Responsibilities:

1. Assist the Procurement and Finance Units in retrieval, photocopying and scanning documents
2. Assist in maintaining records for office supplies and other consumables.
3. Carry out procurement and logistical tasks within the office, including procurement, supply and transport, documentation, storage and warehousing, equipment upgrading.
4. On a local level, liaise with customs and revenue officials to facilitate clearance of IOM consignment, as required by country law.
5. Prepare monthly stock update spreadsheet for office supplies and warehouse and submit them to the Senior Procurement and Logistics Assistant IOM is committed to a diverse and inclusive work environment. Internal candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
6. Assist in receiving, inspection, verification goods received and report to Senior Procurement and Logistics Assistant
7. Assist in packing, weighting, loading, offloading, and shipping of goods destined for Head office in Mogadishu and sub-office in the field
8. Monitor stocks of office supplies and report the stock level for replenishments to the Senior Procurement and Logistics Assistant
9. Assist filing all documents, report and procurement records, tenders, bids, etc and make sure they are updated regularly
10. Prepares payment requests as indicated and follow up with finance unit for the timely payment to suppliers and service providers.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Economic or Business Administration from an accredited academic institution, with one year of relevant professional experience, or
• Completed High School degree from an accredited academic institution, with three years of relevant professional experience

Experience

• Thorough understanding of IOM Procurement and Logistics policies, rules and regulations. • Excellent communication and negotiation skills. • Demonstrated ability to maintain integrity in performing responsibilities assigned.
• Ability to pay close attention to details, take initiative and work with minimal supervision.

Skills

• Knowledge of Procurement and Logistics • Knowledge of basic financial rules and regulations. • Knowledge of the local context

Languages

• Fluency in English and Kiswahili both written and spoken is required. Working knowledge of Somali is an added advantage. Required Competencies