Procurement and Logistics- LIFT NK at Boma Projects

DUTIES AND RESPONSIBILITIES

Procurement:

• Maintain supplier’s database, contracts, contacts for all service providers
• Assist head office with project procurement of office and program supplies
• Assist in compiling bid analysis for the procurement committee at field office level and lead procurement of goods and supplies for all project implementation sites.
• Responsible for submission of supplier’s invoices to the finance department for payment processing
• Compile all implementing partners procurement needs to ensure economies of scale and value for money
• Liaising and negotiating with suppliers and retailers for project procurement
• Responsible for reconciling project supplies to ensure timely and accurate re-ordering
• Responsible for procurement including vehicle parts, fuel, office supplies, program supplies and lodging.

Logistics:

• Responsible for fleet of BOMA’s (LIFT – NK) vehicles - ensuring that all vehicles are well maintained, serviced and equipped.
• Responsible for follow up on Project staff vehicle allocation.
• Responsible for mentors motor bikes insurance records and annual renewal.
• Collaborates with project implementing partners to ensure compliance with donor rules and regulations.

Administration:

• Ensure effective and efficient administration and logistics support to LIFT - NK.
• Ensure timely submission of drivers travel requests Advances and Communication Allowance for mentors
• Responsible for Mentors monthly fuel, airtime and bundles
• Establish, manage and maintain all LIFT - NK assets.
• Responsible for the project staff safety and security plan field offices and trips/travels.
• Supports Finance and Admin Manager in the timely and effective implementation

of procurement and logistic related internal and external audit recommendations.

KEY PERFORMANCE METRICS INCLUDE:

• Timely and accurate preparation of monthly/quarterly/Semiannually management reports
• Timely project staff facilitation for relevant field travels
• Timely planning partners trainings
• Compliance with funders’ reporting and procedure requirements
• Timely update of the project asset register

EDUCATIONAL REQUIREMENTS:

• At least a bachelor’s degree in International Development, Business Administration/Management or a related field required from a recognized institution.

MINIMUM REQUIRED EXPERIENCE:

• Minimum at least 3 years in administration experience.
• Excellence interpersonal, oral, and written communication and negotiation skills, including expert command of English.
• Strong planning and organizational skills.
• Excellent computer skills in Word, Excel, PowerPoint, internet, remote conferencing applications.