Procurement Assistant (8 Positions) at Kenyatta University Teaching, Referral & Research Hospital

REF – V/FT/105/2022

Position Summary

The Procurement Assistant job exists to promote a collaborative, client focused, quality and result oriented approach in the Procurement Unit and effective delivery of the procurement services at KUTTRH.

MAIN DUTIES AND RESPONSIBILITIES OF THE JOB

• Maintaining an updated supplier’s database in the system.
• Assist in risk analysis of contracts conditions, costs and sub-contracts and preparing reports on Procurement matters.
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed
• accordingly.
• Provide purchased materials to the responsible receiving office and do all actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit process.
• Assist with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Assist the Procurement Officer in maintaining current up to date procurement documents.
• Verify current inventory levels and keep records to prevent inventory gaps.
• He/She will note when inventory is low and it is time to order new products.

QUALIFICATIONS KNOWLEDGE AND SKILLS

• Bachelor’s Degree/ Diploma in Supplies Chain Management or related discipline from a recognized institution.
• Registered with Kenya Institute of Purchasing and Supplies Management (KISM).
• Proficiency in Computer applications.
• Knowledge of e-procurement systems.
• Knowledge in professional standards.
• At least two years working experience as a Procurement Assistant in a reputable organization