Procurement Assistant at ACDI/VOCA

Essential Duties and Responsibilities:

• She/he will manage administrative, operations and procurement activities in the project and ensure that these operations are in compliance with ACDI/VOCA’s Employee Personnel Manual (EPM), Procurement Manual, USAID rules and regulations, and applicable Kenyan law.
• She/he will monitor office equipment and maintain supply levels. Submit supply order requests as needed;
• She/he will assist with setup for new staff members and coordinates the onboarding and orientation for the field-based employees.
• She/he will ensure efficient maintenance and security of office assets.
• She/he will ensure efficient organization and execution of events, conferences, workshops, large general meetings
• She/he will supervise and provide day-to-day guidance to the driver and any temporary or contract workers.
• She/he will maintain organized and accurate records, including the submission of payment requests for general invoices, payments, and expense reports, and act as a liaison to outside vendors
• She/he will maintain adequate Petty Cash and liquidate the balance when replenishment is required.
• Perform cash counts daily and report the end day balance to Finance Manager. Enter all cash transactions in cash book daily.
• She/he will maintain and/or prepare receipts of items purchased and provide office asset information to the Procurement Manager for entering into the electronic inventory system.

Qualifications:

• Minimum of bachelor’s degree in Business Management or relevant field is required.
• Minimum 2 years of experience, preferably within the international development arena.
• Good understanding and experience with USAID policies and procedures pertaining to procurement.
• Excellent critical thinking skills and judgment. Proven willingness to make timely and sound decisions.
• Strong oral and written communication skills is required
• Must be a problem solver and self-starter. Must exercise creativity and innovation, good communication, leadership and reporting skills.