Procurement Assistant at Apollo Agriculture

About the Role:

• Apollo Agriculture is seeking a detail-oriented, organized and eager procurement professional to join our Procurement team. As a Procurement Assistant, you will collaborate closely with the Head of Procurement to oversee all aspects of procurement processes and engage with stakeholders, guaranteeing the prompt delivery of goods and services. This is an exciting role for procurement professionals seeking to grow their career within a dynamic and vibrant organization that's passionately dedicated to the essential mission of making commercial farming accessible to all!

Reporting Lines: This role reports to the Head of Procurement

Location: Nairobi, Kenya

Contract Duration: Short-Term

Responsibilities:

• Ensure compliance with Apollo's rules, regulations, policies, and strategies in procurement activities
• Collaborate with department personnel and managers to plan procurement activities
• Review and evaluate bids and proposals, preparing analyses for contract awards and committee review
• Verify the completeness and accuracy of technical specifications in purchase requests (PRF)
• Prepare specifications, Terms of Reference, and Statement of Works for RFPs and RFQs, ensuring department approval
• Issue RFQs, RFPs, and other tender documents, aligning with Apollo-approved templates
• Monitor the procurement cycle, liaising with vendors and resolving post-order issues
• Maintain a procurement monitoring tracker, provide purchase order feedback to departments, and ensure document availability for audits
• Conduct market research to ensure competitive and quality services
• Manage supplier database, oversee inventory, and coordinate distribution of branded materials, including international expansion support

Requirements:

• Diploma or Bachelor's Degree in Procurement
• 1 to 2 years of experience
• Comfort with common analytical tools e.g. Excel
• Negotiation skills
• Knowledge of vendor relationship management
• High degree of integrity
• Familiarity with procurement tools and protocols

We:

• Are a collaborative team of smart and ambitious people who are dedicated to serving our customers.
• Make magic happen to solve hard problems and always come with solutions when challenges arise.
• Are comfortable taking risks that can result in radical scale, and understand that failures are opportunities to learn and improve.
• Are considerate listeners and take the time to deeply understand and seek out ideas from the people around us, even when we disagree.
• Offer a dynamic environment that fosters talent, collaboration and growth.
• Take pride in our work and share the responsibility to see it through from conception to deployment.
• Back up our talk with a competitive compensation and benefits package and challenging projects.
• Value autonomy, honesty, transparency, and respect.
• Are excited to hear from you!