Procurement Associate at PATH

Job Responsibilities:

• Carry out procurement processes in line with the PATH Kenya laid down policies as well as donor regulations and the laws of the land.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Track orders and confirm system lead times, delivery dates, and costs.
• Prepare, update, and maintain purchase orders until they are closed.
• Conduct routine vendor circularization and accounts reconciliations.
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
• Ensure that invoices are properly supported before payment consideration.
• Facilitate good mutual business relationships with suppliers/vendors.
• Maintain up to date procurement document filing system.

Experience & Requirements:

• A bachelor’s degree in any business-related field with a specialization /bias in procurement.
• CIPS qualification and KISM membership will be an added advantage.
• At least 2 years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written).
• Strong attention to detail, sound technical and analytical skills.
• Ability to take sound meeting minutes
• High standards of integrity.
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Availability for immediate deployment.