Procurement Manager at Frank Management Consult Ltd

Job Purpose

Under the guidance of the General Manager- Finance, the Procurement Manager is responsible for the effective delivery of procurement services to the company and ensuring the department is synchronized to meet the organizations needs

KEY ROLES AND RESPONSIBILITIES

• Manage stock levels and identify purchasing needs in coordination with the Assistant Purchasing Manager and procurement assistant and the stores department
• Research potential vendors
• Track orders and ensure timely delivery in coordination with the department and supplier.
• Ensure continuous update of internal databases with order details (dates, vendors, quantities, discounts etc)
• Evaluate offers from vendors and submit proposals for final approval
• Manage the administrative process throughout the duration of the preparation of the all documentation until the award of the work
• Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition
• Ensure all procurement related KPI’S, practices and policies are adhered to and compliance by the whole department
• Researching pricing obtaining quotes locally on low value items and submit proposal for approval
• Coordinate with users and make sure the right materials needed are properly specified in the requisitions. Find out the sample of material to be purchased if necessary
• Strategic management of procurement activities in line with the KDL Strategic Plan
• Perform other duties related field as assigned

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Qualifications:

A degree in business administration/supply chain management, procurement or its equivalent must have registered with the Kenya Institute of Supplies Management (KISM)

Experience: Minimum 5 years in a busy procurement environment

Skills & Knowledge:

• Client handling & conflict resolution
• Effective quotation sourcing
• Excellent communication skills (interdepartmental and external)
• Microsoft Office
• Email etiquette
• Extensive knowledge of procurement & purchasing principles
• Leadership
• Team organization
• Critical thinking/analysis skills
• Document preparation

KEY PERFORMANCE INDICATORS

• Zero stock outs
• Timely completion of LPOs and POs
• Purchase order cycle time
• Document accuracy
• Purchase order accuracy (Both local and foreign)
• Supplier relationship management
• Quality of purchased product or service at the most competitive prices
• Department efficiency by strictly enforcing/ adhering to the laid down procurement procedures/ policy.

COMMUNICATION AND WORKING RELATIONSHIPS.

• General Manager- Finance
• Assistant Purchasing Manager
• Procurement Assistant

PERSONNAL ATTRIBUTES

• Able to uphold and respect procurement ethics and to conduct activities with integrity
• A team player who demonstrates patience, flexibility and honesty
• Highly developed communication, presentation and interpersonal skills
• Ability work with fast-paced team environment & react to urgent situations
• A self-starter/well organized individual, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines set
• Ability to listen & follow instructions/guidance
• Ability to communicate effectively with suppliers to ensure timely order/service management of approved works/services
• Strong leadership skills to steward the department to meet the organizations need
• A proactive individual who makes use of their critical thinking to articulate potential issues and initiates dialogue for effective problem solving