Procurement- Manager (Grade 4) at Institute of Certified Public Accountants of Kenya (ICPAK)

 JOB REF: ICPAK/10/2023

Key Responsibilities:

1. Facilitate timely, cost-effective, quality and accurate procurement of ICPAK inputs (i.e.goods, services and works), and ensuring full adherence to the public procurement guidelines and compliance with the relevant/related laws.
2. Prepare requisitions for quotations or tenders to prequalified suppliers or the public.
3. Establish in co-ordination with the relevant department and end users, quality specifications of goods and services required by the Institute.
4. Review the supply chain to ensure it is efficient and effective.
5. Ensure equitable and fair distribution of Request for Proposals to all pre-qualifiedsuppliers.
6. Manage the annual supplier pre-qualification exercise.
7. Overseeing the receipt of all tender applications, ensure they are in safe custody, compile and prepare Tender Committee papers.
8. Supervise purchases, stores management and inspection and issues of goods.
9. Provide an effective Secretariat to the Tender Committee and facilitating a secretariat for Procurement Committee
10. Disposal of unserviceable ICPAK assets
11. Management of stocks with an effective Materials Requirement Plan and stocks management policy.
12. Maintenance of evaluation and performance records of suppliers
13. Controlling and managing receipt, issue and storage of all factory and workshop materials, engineering spares, petrol station, scrap yard and agricultural stores.
14. Ensure accuracy and timeliness of record keeping relating to stores.
15. Maintain sound procurement policies that ensure sourcing and acquisition of goods, services and works is done while adhering to the laid down regulations.
16. Ensure filling of returns with PPOA on timely basis 

Key Competencies:
Technical Competencies & Skills required to perform in the job: 

1. MS Office Suite – Advanced
2. Report writing skills
3. Facilitation skills
4. Strong communication skills
5. Highly analytical
6. Strong Risk Management Abilities
7. High integrity
8. Detail oriented
9. Knowledge of Corporate Governance

Behavioral Competencies required to perform in the job: 

1. Builds Trust
2. Honesty / Fairness
3. Interpersonal Skills
4. Positive Attitude
5. Resolves Conflicts Constructively

In addition, he/she should have the following skills:

1. Ability to work independently 
2. Must be able to maintain confidentiality about all communication matters
3. Team player and effective team leader 
4. Ability to deliver with minimal supervision
5. Strong interpersonal, analytical, verbal and written skills with experience in development of Board papers and possess excellent performance review and analytical methods and techniques
6. Ability to work effectively under time pressure and constraints
7. Ability to execute multiple assignments within set deadlines

Person Profile:
Academic and Professional Qualifications 

• Bachelor’s degree in Supply Management, Logistics or relevant field
• Master’s degree in Supply Management, Logistics or relevant field
• Professional qualifications: CPSP and a member of KISM in good standing.
• Minimum 8 years’ working experience with 5 years relevant experience in a management position