Procurement Manager at Lions Sightfirst Eye Hospital

Job Purpose

• The Procurement Manager is responsible for overseeing the hospital’s procurement, supplies, inventory, and miscellaneous stores functions to ensure the timely, cost-effective, and compliant acquisition and distribution of goods, services, and equipment. The role ensures uninterrupted availability of medical and non-medical supplies while maintaining strong supplier relationships, effective inventory control, and efficient supply chain operations.

Key Duties and Responsibilities

• Lead and manage all procurement and supply chain activities in accordance with hospital policies and applicable regulations.
• Develop and implement procurement plans to support operational and strategic requirements.
• Oversee sourcing, tendering, supplier evaluation, contract management, and procurement negotiations.
• Ensure timely procurement of pharmaceuticals, medical consumables, equipment, office supplies, and other operational requirements.
• Supervise the Supplies Office and Miscellaneous Stores to ensure proper receipt, storage, issuance, and inventory control of stock items.
• Monitor stock levels and coordinate replenishment to prevent stock-outs and operational disruptions.
• Establish and maintain effective inventory management systems and procedures.
• Conduct regular stock audits, reconciliations, and inventory reviews to ensure accuracy and accountability.
• Evaluate supplier performance and maintain strong relationships with approved vendors.
• Monitor procurement expenditures and identify opportunities for cost savings and process improvements.
• Collaborate with departmental managers to understand procurement needs and ensure timely service delivery.
• Prepare procurement, inventory, and supply chain reports for management review.
• Lead and supervise procurement, supplies, and stores personnel to ensure efficiency and accountability.

Requirements

Qualifications and Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.
• Professional qualification such as CIPS, KISM, CPSP(K), or equivalent.
• Membership in a recognized professional procurement body.
• Minimum of five (5) years’ experience in procurement, supply chain, inventory, or logistics management, with at least three (3) years in a supervisory or managerial role.
• Experience working in a healthcare institution or similarly regulated environment is preferred.
• Demonstrated experience in procurement planning, contract management, supplier management, and inventory control.

Required Skills and Competencies

• Strong procurement, contract management, and supply chain management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications and inventory/procurement management systems.
• Strong negotiation and supplier relationship management skills.
• Knowledge of inventory management and stock control principles.
• Strong analytical, planning, and organizational abilities.
• Ability to manage multiple priorities and meet procurement timelines.
• Strong leadership and team management skills.
• High attention to detail and commitment to accountability.
• High level of professionalism, integrity, and ethical conduct.

Expected Outcomes

• Timely procurement and availability of medical and non-medical supplies.
• Efficient management of supplies and miscellaneous stores with minimal stock variances.
• Reduced stock-outs and improved inventory accuracy.
• Cost-effective procurement processes and optimized supplier performance.
• Compliance with procurement policies, procedures, and regulatory requirements.
• Accurate inventory records and timely stock reporting.
• Strong supplier partnerships supporting quality service delivery.
• Efficient and accountable procurement and supply chain operations.