Procurement Officer at DAI Kenya - Development Alternatives, Inc.

Tasks & Responsibilities

• General Acquisition & Procurement Responsibilities at the regional and county level:
• Handle the procurement of a wide range of goods, commodities, and services through subcontracts, blanket purchase agreements, and purchase orders
• Monitor and track procurement activities and the delivery of goods/services
• Review, negotiate, modify subcontract agreements issued by DAI’s activity.
• Support subcontracts invoice verification and approval process as required by DAI policies.
• Oversee solicitation of bids and quotes from vendors in adherence with policies & approved requisitions and procurement plans
• Conduct price/cost/reasonability analyses.
• Review requisition documentation, cost estimates, statements of work, etc. against procurement plans and budgets.
• Ensure complete backup documentation for procurements is submitted to activity’s Finance Team for payment.
• Help non-procurement staff understand the requirements for submitting accurate and thorough requisitions, cost estimates, statements of work, or to determine other technical specifications.
• Determine source selection methods for complex procurements to ensure compliance.
• May serve as a non-voting chairperson on evaluation committees in accordance with DAI policies/procedures and thresholds.
• Assist activity staff in coordinating meetings, facilitating discussions, and developing briefings in support of the source selection process.
• Review and analyze budget estimates for allowability, allocability, reasonableness, and consistency; prepare cost evaluation data, and source selection documentation.
• Through market research efforts, identify and qualify potential suppliers (and products/services)
• Ensure that beneficial, ethical, and open supplier relationships are created and maintained according to procurement policies.
• Work closely with various home office support staff as necessary.

Policies & Procedures

• Maintain integrity, fairness, accuracy, and openness in procurement processes.
• Follow all DAI/USAID and FAR policies, and procedures.
• Ensure integrity, fairness, accuracy, and openness in procurement processes.
• Ensure DAI/USAID and FAR policies, and procedures are followed and enforced.
• Help activity staff become more familiar, and understand, DAI procurement policies and procedures.

Procurement Management Systems

• Comply with consistent usage of DAI’s operations and procurement systems (TAMIS) in managing procurement processes.
• Maintain electronic procurement records & files in required DAI’s systems.
• Train other DAI staff in the use of procurement systems, as necessary

Logistics

• Assist with maintaining inventory of project property.
• Coordinate local travel requests and manage drivers’ time and transportation schedule accordingly.
• Approve vehicle logbooks, fueling, and maintenance records. Prepare accident and incident reports.

Qualifications

• University degree in Procurement/Supply Chain Management or relevant field required.
• 6 years of experience including 3 years of relevant experience in procurement and logistics preferably on international donor funded or USAID-funded activities.
• Computer literate with e-mail, word processing, and spreadsheet experience
• Ability to multi-task and prioritize tasks. Excellent organizational skills and ability to work as part of a team.
• Fluency in English is required.
• Knowledge of USG and FAR regulations and procurement and acquisition aspects of USAID-funded activities.
• Preference for individuals that have worked in northern and southeastern Kenya, especially Garissa, Isiolo, Marsabit, Samburu, Turkana, Wajir, Kitui, Makueni, and Taita Taveta
• Preference for individuals that have worked on programs with a focus in water, sanitation, agriculture, or sustainable livelihoods.