Procurement Officer at Eagle HR Consultants

Key Duties and Responsibilities:

• Develop and implement procurement strategies, policies, and procedures in alignment with organizational goals.
• Compile and manage the annual procurement plan, forecasting the Society’s procurement needs.
• Prepare and process tender documents, quotations, and contracts by established procedures.
• Coordinate the tender opening process and lead the evaluation of bids.
• Work closely with the Finance department to ensure timely and accurate payments to suppliers.
• Monitor the delivery of goods and services to ensure compliance with contract terms.
• Generate procurement reports, including goods and services performance evaluations, and other ad-hoc reports as needed.
• Maintain an updated list of suppliers, ensuring pre-qualification of competent providers of goods, services, and works.
• Promote awareness of the Public Procurement Act and ensure compliance across the Society.
• Maintain a tender opening register and ensure adherence to procurement protocols.
• Establish and maintain a central record system for all procurement documents and activities.
• Administer contracts and monitor performance to ensure compliance with agreed terms and conditions.
• Collaborate with the relevant departments to inspect goods and services for quality assurance.
• Support the disposal process according to relevant guidelines.
• Perform any other duties as assigned by the management.

Academic and Professional Qualifications

• Bachelor’s degree in Procurement, Logistics, Supply Chain Management, or a related field from a recognized institution.
• Professional certification in Procurement (e.g., CIPS or KISM) is an added advantage.
• In-depth knowledge of ERP systems and procurement software.
• Active membership in a relevant professional body (e.g., CIPS, KISM) in good standing.

Work Experience

• Minimum of Five (5) years of relevant experience in a busy procurement environment.