Procurement Officer at Jubilee Insurance

Job Ref. No. JHIL051

Role Purpose

The job holder should be a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts. He/she will play a key role in procuring high-quality and cost-efficient supplies for the organization. He/she will follow procurement procedures, maintain an updated list of current and incoming inventory, and be responsible for making purchases.

Main Responsibilities

Procurement Planning & Tender-bid management:

•  Participate in the preparation of the annual procurement plan.
• Forecast and support preparation of the budget for better procurement planning.
• Implement the company procurement policy and procedure manuals to establish internal control systems and procedures.
• Preparation and/or endorsement of the tender strategy proposal, bids opening, bids evaluation, asset disposal, and order award proposals, including communication of results from bids and undertaking negotiations where required.
• Processing and evaluating user requisitions and purchasing the required goods and services in the most efficient, optimal, and cost-effective manner using a P2P system.

Stakeholder Engagement:

•  Prequalification of suppliers for all business lines and users in Jubilee Insurance.
• Perform supplier site visits.
• Negotiating prices and terms of products with suppliers.
• Ensure supplier database is up-to-date and conducts annual supplier evaluation as per departmental guidelines.
• Ensure contracts with suppliers are duly prepared by the Legal department, properly maintained for reference, and reviewed on a regular basis.

Records Management & Reporting:

•  Maintain the safe custody of records on the procurement activities for at least 7 years.
• Prepare departmental monthly analysis reports on company expenditures and savings.
• Manage the company asset register

Compliance:

•  Ensure compliance with the procurement manual of the company and the PPDA of 2016.
• Perform delivery checks and keep an updated record of the requisitioned, delivered, and issued

Logistics:

•  Organize travel logistics as per the company travel policy.
• Manage the coordination of the disposal of obsolete goods.

Functional Skills

• Negotiation Skills
• Market Intelligence
• Customer Service
• Exploitation of Information Technology
• Honesty & integrity
• Interpersonal Skills
• Ethical

Key Competencies

• Visionary Leadership
• Market Awareness
• Customer Focus
• Continuous Innovation
• Ownership & Commitment
• Team Spirit

Qualifications

• A Bachelor’s degree in Procurement and supply chain or a Business-related course
• Diploma in procurement and supply chain management or CIPS Level 4
• Proficient in the use of Microsoft Office Suite and packages

Relevant Experience

• Minimum of 5 years’ experience in a purchasing function

Closing: 23rd November 2022