Procurement Officer at Jumuia Hospitals Ltd

Jumuia Hospitals ltd a subsidiary of the NCCK is seeking to recruit for the position of Procurement Officer for our kaimosi branch, vihiga county.

Role Summary: Reporting to the Chief Finance Officer

 The Procurement Officer is responsible for ensuring timely procurement of goods, services and works; assist in developing and implementing policies, and administrative systems in line with budgetary allocations in the Hospital for all functions.

Responsibilities

• Discover profitable suppliers and initiate business and organization partnerships.
• Negotiate with external vendors to secure advantageous terms.
• Approve the ordering of necessary goods and services.
• Finalize purchase details of orders and deliveries.
• Examine and test existing contracts.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of the specifications and expectations of the Institution.
• Foresee alterations in the comparative negotiating ability of suppliers and clients.
• Expect unfavorable events through analysis of data and prepare control strategies.
• Perform risk management for supply contracts and agreements.
• Control spend and build a culture of long-term saving on procurement costs.
• Liaising with the stock management office to ensure that procurement of needed items is done and delivered in time.
• Ensuring correct specifications from users, and proper requisition authorization
• Receive requisitions for services needed by different units, sections, departments and the hospital in general, that are required for running it.
• Ensure use of updated list of pre-qualified suppliers or contractors to supply and provide various services to the hospital.
• Receive feedback from hospital services end users and respond accordingly in the hospital.
• Prepare and respond to service lender concerns through phone, mail or other appropriate media.
• Carry out market surveys and research to inform continuous improvement of services lent the hospital.
• Manage data of all records of hospital services rendered including their costs, deliveries and inventories in the hospital.
• Prepare all relevant documents and forward them to accounts to facilitate payments to service lent by renders for timely service delivery in the hospital.
• Raise services receipt vouchers to support verification of invoice sent by service providers to ensure payments for only what has been provided to the hospital.
• Monitor and ensure that services provided to the hospital by service lenders are sufficient and up to the required specifications and standards in the hospital
• Any other duty given from time to time

Academic Qualifications:

Bachelor’s Degree in Procurement or Supply Chain Management from a recognized University;

Professional Qualifications:

• Must be a member of a recognized professional procurement body (KISM)
• Must be a licensed practitioner
• Knowledge of e-procurement systems
• Knowledge of Public Procurement and Disposal Act
• At least three (3) years’ experience as a Procurement Officer in a reputable hospital.