Procurement Officer at KCA University (KCAU)

JOB OBJECTIVE

• The job holder is responsible for ensuring the efficient and effective procurement of quality materials, goods, and services at the University.

DUTIES AND RESPONSIBILITIES:

• Implement the University’s Supply Chain Management work plan.
• Prepare and distribute the tender documents, request for quotations, and proposal documents to suppliers.
• Coordinate the receiving and opening of quotations, requests for proposals and tender documents.
• Facilitate the preparation of Local Purchase Orders.
• Monitor the maintenance of stock levels and advise user departments to raise purchase requests for stock replenishment.
• Coordinate receiving and recording of invoices, delivery notes, internal requisition purchase documents and any other relevant documents on behalf of the department.
• Assist in collecting information for quarterly/annual reports for submission to the University Management.
• Prepare and compile all relevant documents to support suppliers’ payments.
• Coordinate issuance of goods to users as per the requests in a timely manner.
• Record and forward delivery notes, invoices, and copies of contracts, including LPOs and acceptance certificates for payment.
• Participate in the preparation of the Departmental budget.
• Assist in the development of the University Supply Chain Management policies and procedures.

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s Degree in Supply Chain Management, Procurement and Supplies Management or its equivalent from an accredited/recognized University
• Four (4) years of relevant experience.
• Membership to a relevant professional body in good standing

OTHER SKILLS AND COMPETENCIES

• Exemplary customer service skills
• Planning & Organization Skills
• Strong communication skills.
• Collaboration and team work
• Techno- Savvy