Procurement Officer (Vehicle & Fleet Management) at Gap Recruitment Services Limited

Job Purpose

Have you specialized in vehicle sourcing, garage services, and spare parts procurement? Were looking for you!

Our client, a manufacturing company based in Nairobi, is seeking to hire a proactive and results-oriented Procurement Officer to join their dynamic supply chain team. The ideal candidate will be responsible for overseeing all procurement activities related to the company's fleet including the acquisition of vehicles, spare parts, garage and maintenance services, and related contract management.

This role requires strong negotiation skills, exceptional attention to detail, and the ability to ensure compliance with company procurement policies while maintaining accurate data and records using Excel. Knowledge of SAP will be an added advantage.

Roles & Responsibilities

• Lead end-to-end procurement processes for vehicles, spare parts, garage services, and maintenance contracts.
• Identify and evaluate suppliers for vehicle sourcing, spare parts, and servicing ensuring quality, value, and reliability.
• Negotiate favorable terms and pricing agreements with suppliers and service providers.
• Manage and maintain contracts with garages and maintenance partners, ensuring service level compliance and timely renewals.
• Monitor and analyze vehicle maintenance costs and performance to identify savings opportunities and efficiency improvements.
• Ensure adherence to procurement procedures, company policies, and legal requirements.
• Maintain accurate and up-to-date procurement records, including purchase orders, invoices, and supplier databases.
• Utilize Excel for data tracking, spend analysis, and procurement reporting; support integration with ERP/SAP systems.
• Work closely with operations and finance teams to forecast vehicle and spare parts requirements.
• Develop and maintain strong supplier relationships to support the organizations operational needs.
• Review supplier performance regularly to ensure continuous improvement in quality, cost, and service delivery.

Key Skills & Qualifications

• Bachelors degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Minimum 3-4 years of experience in procurement, with strong exposure to vehicle sourcing, spare parts, and garage services.
• Solid understanding of contract management and supplier evaluation processes.
• Strong proficiency in Microsoft Excel for procurement data and record-keeping.
• Knowledge and experience in SAP or any ERP system is an added advantage.
• Excellent negotiation, analytical, and communication skills.
• Ability to multitask, prioritize, and deliver in a fast-paced environment.
• Strong ethical standards, integrity, and attention to detail.