Procurement/Stores Officer at Safari Beach Hotel

Reporting to: Operations Coordinator 

Job summary

Safari Beach Hotel, in South Coast Diani, is seeking to recruit a competent hotel Procurement/ Stores Officer tasked with overseeing purchases of quality supplies, their storage and distribution to the user departments.

Primary Duties and Responsibilities include: (Not limited to)

• Compile and review all purchase requisitions.
• Generate LPOs for authorization
• Consistently track and communicate the status of requisitions, contracts, orders and delivery of supplies.
• Monitors stock movements and maintains adequate stock levels as per business needs.
• Ascertains supplies quantities, qualities and specifications upon ordering, delivery and in storage to minimize waste.
• Assists in financial controls by providing necessary cost estimates and adhering to set budgets.
• Updates the computerized stock controls management system.
• Constantly updates the vendor/ supplier database and conducts market pricing surveys.
• Maintains communication with suppliers and responds to their inquires as per Company policy.
• Arranges for and manages all product samples.
• Maintains accurate and orderly records of related to purchases.
• Prepares and submits timely purchase reports to the management and delivery discrepancy reports to the accounts department.
• Facilitates the tendering process as per Company Procedures.
• Conduct monthly stock takes.
• Receives and stocks goods in a manner that makes it easily accessible to identify, verify, handle and maintain the store.
• Issues requisitioned materials to the user department.
• Maintains the store in good sanitary state adhering to the correct stock rotation practices.
• Controls keys and physical access to the stores.
• Controls movement and usage of empties and takes monthly stock of the same. 
• Any other duties as may be assigned by Management.                                                                                                                            

Qualifications & Prerequisites

• A relevant Diploma or Degree in a purchasing/ procurement, supply chain management, or business administration from a recognized Institution.
• At least 2 years proven experience as a procurement officer preferably in a hotel set-up.
• Knowledge of procurement procedures and statutory requirements.
• Excellent drafting ,numeracy and reporting skills
• Knowledge of inventory management system- Materials Control
• High level of integrity, keen attention to detail and the ability to work autonomously
• Excellent record management skills
• Aptitude in decision making and strong leadership skills