Product Administrative Coordinator at BURN

• BURN is looking for a Product Administrative coordinator who will work closely with the Chief of Staff to the CPO in handling the following:

Duties and Responsibilities:

• Calendar Management: Efficiently manage the calendar of the CPO, scheduling appointments, meetings, and travel arrangements (where applicable) with precision and foresight.
• Documentation Preparation: Prepare and edit documents, presentations, and reports for meetings and presentations, ensuring accuracy, clarity, and adherence to organizational standards.
• Research and Information Compilation: Conduct research and compile information as needed for various projects, initiatives, and decision-making processes.
• Logistics Coordination: Coordinate logistics for meetings, conferences, and events such as team building, including venue booking, catering, and audiovisual equipment setup, to ensure seamless execution.
• Record Management: Maintain and organize filing systems, databases, and records for the CPO, ensuring easy accessibility and confidentiality of sensitive information.
• Confidentiality Maintenance: Handle sensitive and confidential information with discretion, integrity, and professionalism always.
• Administrative Support: Provide comprehensive administrative assistance, including but not limited to:
  • Coordinating with external vendors and service providers for office maintenance, repairs, and other facilities-related tasks.
  • Assisting with the coordination of team meetings, including agenda preparation, minute-taking, and follow-up on action items.
  • Supporting HR-related activities, such as coordinating interviews, onboarding new hires, and maintaining employee records.
  • Assisting with the coordination and execution of company-wide events, initiatives, and employee engagement activities.
  • Responsible for receiving, compiling, processing, and managing requests for competitor product purchases, ensuring a streamlined workflow to facilitate competitor analysis.
• Any other related tasks assigned to them by their line manager.

Skills and Experience:

• Bachelor's degree in business administration, management, or a related field.
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-suite executives.
• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong written and verbal communication skills in English.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion, professionalism, and integrity when handling confidential information and sensitive matters.
• Ability to work independently with minimal supervision and maintain a high level of accuracy and attention to detail.
• Strong interpersonal skills with the ability to build and maintain relationships at all levels.
• Knowledge of office management systems and procedures.
• Familiarity with Kenyan administrative procedures and protocols.
• Experience with event planning and coordination.