Program and Operations Officer at Jhpiego

Overview

Jhpiego, an affiliate of Johns Hopkins University, builds global and local partnerships to enhance the quality of healthcare services for women and families around the world. Jhpiego is a global leader in the creation of innovative and effective approaches to developing human resources for health.

The Program Officer will serve as a member of the implementation team and will help manage the administrative, financial, logistical and programmatic support to the RISE Project. This includes assisting with program administration including scheduling meetings, supporting site tendering process, preparation or editing of program reports, and power point presentations. S/he will coordinate with other technical members to support implementation of project activities.

Responsibilities

• Organize and support county and site level trainings (virtual and physical) to enable RISE AD HOC global funds project implementation
• Prepare and organize for project meetings and workshops including progress review meetings and any other meeting required at national and county level (both virtual and physical)
• Coordinate all logistics that relate to site PSA/LOX plants repairs
• Develop facility level budgets for stakeholders meetings
• Provide program support including ordering of training materials/supplies and coordinating their distribution to the training sites
• Ensure proper and secure storage of all repair documents
• Support forecasting, quantification, specification and acquisition of project supplies and equipment including preparation of program Goods and Service Requisitions (GSRs)
• Travel as appropriate to program sites to assist in program logistics, tendering, including financial arrangements, equipment, data collection, supply coordination and travel arrangements
• Support the program team in budget preparation, projections and monitoring as per the oxygen ecosystem contract
• Coordinate the documentation of project meeting proceedings.
• Assist with other programmatic and administrative duties as required

All staff members of Jhpiego, regardless of the level of their responsibilities are expected to:

• Model the mission and values of Jhpiego
• Participate in the business development process
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask with the ability to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives

Required Qualifications

• A Bachelors degree in social sciences or a health-related field is required; and additional post graduate certifications are an added advantage
• Minimum of 2 years working experience in an international NGO with multi-cultural staff
• Minimum one (1) year experience in community-based health work, community approaches, and/or social mobilization
• Self management is necessary (i.e. motivation, dealing with pressure, adaptability).
• Ability to communicate effectively, instilling trust and confidence.
• Ability to handle a variety of different assignments sometimes under pressure of deadlines
• Be cooperative, competent, hardworking, flexible and dependable.
• Ability to coordinate information and logistics for programs and activities
• Good team player

Preferred Qualifications

Knowledge: (functional or technical: i.e. federal legislation, finance, program planning, public healthcare standards, proposal writing, human resources practices, etc.)

• Understanding of COVID-19, MCH and RH/FP and Health related issues, with a global focus is necessary
• Excellent organizational skills including the ability to multitask
• Be of high integrity and able to maintain confidentiality
• Proficiency in both written and spoken English and Kiswahili

Abilities/Skills: 

• A broad variety of programmatic, administrative, financial and computer skills
• Experience in team working with multi-cultural staff
• Excellent organizational skills
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision
• Attention to detail and accuracy in data management, analysis, and reporting
• Strong presentation and communications skills, oral and written
• Ability to communicate effectively, instilling trust and confidence
• Experience in managing teams and supervising multi-cultural staff
• Excellent organizational skills including the ability to handle a variety of assignments sometimes under pressure of deadlines
• Be cooperative, hardworking, flexible & dependable
• Pleasant, warm and outgoing personality
• Excellent interpersonal skills
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization