Programme Accountant at Carolina for Kibera

Department:

The finance department is committed to implementing and maintaining the highest standards of efficiency and integrity in daily financial administration and reporting.

Responsible to:*** Head of Finance

Responsible for: Finance Intern

Employment Type: Contractor

Essential Job Responsibilities

• Internal controls and monthly financial reports;
  • Maintain monthly checklist and ensure that all transactions are processed into the Ledger by the 2nd day of the month and share reports as per the set schedules.
  • Ensure timely posting of all month, quarter and year-end entries across all Programmes.
  • Prepare year-end analysis and consolidation of all project income and expenditure into restricted and unrestricted funding streams.
  • Support effective systems to enable budget production, expenditure reports and forecasts in the format required by donors and CFK policies.
  •  Review and streamline systems and procedures wherever necessary, identifying areas for new initiatives; manage future systems development and implementation using the new ERP system.
  • Ensure that all financial records are kept in compliance with the legal requirements of both CFK and donors.
  • Coordinate the day-to-day financial control of all projects by ensuring a complete audit trail of relevant documentation from initiation to completion of the programme.
• Budget Preparation/Monitoring
  • Produce annual programme budgets to feed into the overall CFK budget and planning cycle in collaboration with relevant program teams, the Head of Finance and the Financial Officer.
  • Produce sensitivity analysis when required.
  • Oversee half-year forecasts for all the projects and assist Head of Finance in preparing the organization wide half year forecast.
  • Update management on the budget process and circulation of budgets to Head of Finance for approvals,
  • Ensure that a Capital Expenditure Report/ Capital Disposal Report (CER/ CDR) is prepared for each addition a disposal of Fixed Assets and that all approvals are obtained,
  • Review expenses monthly and advice management where there are variances to the budget.
• Expense Control and Analysis
  • Ensure expense allocations is made to correct account codes
  • Conduct month end reviews of all postings to ensure expenses are properly posted
  • Conduct follow up expense analysis as per management request
  • Ensure that any misallocation of expenses identified during expense analysis is corrected.
• Balance Sheet Accounts
  • Ensure that reconciliations are received from the responsible Accounts staff for each account and a report is produced on compliance on a monthly basis by the set deadline.
  • Ensure that the Trial Balance is reconciled to the Operating Statement and Balance Sheet on a monthly basis, Aged Debtors by cost center, Aged suppliers Listing in a file for each month.
• TAX and Compliance Matters
  • Prepare on a timely basis, all monthly TAX returns
  • Ensure monthly reconciliation of TAX accounts
  • Coordinate TAX audits for refunds from KRA and others
  • Update management on any changes in TAX legislation to ensure that the company does not incur any penalties.

Knowledge

• Demonstrated understanding of organizational financial strategy development, delivery and understanding of management, financial and business practices
• Detailed Knowledge of accounting and financial reporting systems, preferably in ERP
• Knowledge of funding agency contracting and reporting requirements (. e.g., USAID, EU) for restricted and unrestricted funding
• Budget Preparation and variance analysis
• Analysis of financial information and interpreting it for non-financial audience

Education:

• A Bachelors degree in Finance or Accounting from a reputable university
• Certified Accountant CPA (K) or ACCA with CIA and CISA certifications
• At least 5 years managing accounts preferably in an NGO setup
• Proficiency in a computerized environment with ability to use specialized ERP software
• Demonstrate proficiency in use of computer especially Micro soft office applications