Programme Associate (Resource Management) G6 - Re-advertisement at World Food Programme (WFP)

Duties and Responsibilities

Under the direct responsibility of the Programme Policy Officer the Programme Associate, Team leader will:

• Plan and process In-Kind (IK) and Cash Based Transfer (CBT) related cost to Cooperating partners
• Oversee overall payment to over 100 CPs.
• Provide trainings to team members, Area Offices and CPs. 
• Plan and oversee closure of project in relation to payments to CPs.
• Monitor GRIR and ITS records to ensure IPSAS compliance
• Ensure Creation of Service Outline Agreements (SOAs), Purchase Orders (POs) as soon as the Field Level Agreements (FLAs) are signed or extended.
• Ensure creation of Service Entry Sheets (SESs) for In-Kind activities.
• Coordinate with TMT focal point and ensure CBT related costs invoices from SCOPE, shared with Area Offices (AOs) for verification and follow up for submission by partners.
• Review and approve Cooperating Partners (CPs) invoices on a timely manner on ITS.
• Monitor open POs and ensure closure upon completion of activities.
• Ensure creation/amendment of vendors and vendor details for Cooperating Partners (CPs).
• Ensure and coordinate weekly CP unit invoice processing report is shared with management
• Liaise with Finance Unit on CPs invoice payment.

Minimum Qualifications

• Education: Completion of secondary school education. A post-secondary certificate in one or more of the following disciplines: Development Studies, International Affairs, Economics, Social Sciences, or any other field relevant to International Development Assistance is desirable.
• Experience: Minimum 5 years of progressively responsible professional experience in programme implementation & project management, in addition to experience in facilitating policy discussions.
• Language: Proficiency in oral and written communication in English is a requirement.

Knowledge & Skills:

• Experience in funds resource management.
• Ability to work independently on analytical and technical matters with minimum supervision. 
• Strong organizational skills and ability to deliver timely high-quality deliverables.
• Strong communication and collaboration skills. 
• Strong analytical and report writing skills in English.
• Proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc)
• Experience in programme implementations under humanitarian operations.
• Proficiency in data management and invoice processing.
• Experience in identifying partners to work with, preparation, and implementation of agreements.
• Training/Capacity Strengthening skills