Project Accountant at ACDI/VOCA

Essential Duties / Responsibilities:

• Oversee financial transactions, activities and monitor financial compliance with ACDI VOCA and USAID requirements.
• Manage the Nolan payroll system. Make monthly payroll inputs into the system, prepare the payroll variance reconciliation and all taxable benefits
• Prepare payroll statutory deduction payments including calculating, withholding, and recording all applicable income taxes and other social payments based on Kenyan tax rules and other ACDI VOCA discretionary benefits.
• Prepare accounting vouchers (vendor vouchers), ensure that all supporting documentation (invoices and receipts) are attached, and the correct account & project codes used.
• Review vendor payments and verify that every release of funds is backed-up by adequate supporting documents (e.g., quotes, invoice, delivery notes) and has been authorized before submitting to Chief of Party (COP) or other authorized signatory.
• Record vendor vouchers/payments and petty cash vouchers in the QuickBooks accounting system and ensure that the transactions are properly coded per the ACDI VOCA chart of Accounts.
• Record payroll transactions for regional staff and shared pool staff monthly and prepare payroll reconciliations before month close.
• Withhold withholding tax and VAT from vendor payments and remit the same to Kenya Revenue Authority as per the Act.
• Prepare cost share allocation schedule using data from the vehicle logs and pass journal entries to allocate costs charged to the pool.
• Review and verify cash disbursements from petty cash and record the same on QuickBooks.
• Prepare monthly balance Sheet reconciliation and ensure that unreconciled items are actioned latest the following month.
• Notify the Director of Finance and/or COP in writing about any concerns, risks or misuse of resources and report any illegitimate expenses, misuse of funds or other false financial claims.
• Keep all sensitive program financial information confidential.
• Perform other finance related duties as assigned by the Director of Finance.

Education & Experience Requirements

• Bachelor’s degree in accounting or related field.
• CPA/ACCA or equivalent certification.
• Minimum five (5) years of experience in financial management or equivalent.
• Sufficient knowledge of accounting standards and government of Kenya tax laws and regulations.
• Good administrative and organizational skills; record keeping and filling systems.
• Good problem solver, self-starter and innovative, good communication, leadership, and reporting skills.
• Experience with USAID project procedures, policies and compliance requirements are highly preferred.
• A strong command on Microsoft Office Word, Excel, QuickBooks, and other relevant computer applications.
• Fluency in English required.