Project Coordinator at Kenya Diabetes Management and Information Centre

OVERALL PURPOSE OF THE JOB:

To oversee, organize, and ensure the successful implementation and completion of the project by coordinating activities, resources, and stakeholders to achieve project objectives

KEY DUTIES AND RESPONSIBILITIES

• Design, develop and implement work plans, track and support partner activities and provide technical support for service delivery initiatives.
• Liaise with the project teams and other key stakeholders to ensure effective interface between project development, planning, design, implementation and monitoring and evaluation.
• Provide professional guidance, technical support and capacity building for the project teams.
• Undertake analysis/assessment to support the development and improvement of key projects and ensure the use of project management methodologies and processes to allow for consistent high-quality outcomes.
• Provide timely and efficient coordination and dissemination of project material and project support.
• Prepare and present project documents to key stakeholders as required, including proposals, status updates, reports, budgets and discussion papers.
• Deliver on assigned projects and processes within agreed upon deadlines, budget and quality standards.
• Facilitate partner meetings, and maintain meeting records, including minutes and other relevant documentation.
• Support the preparation of terms of reference and other engagement mechanisms for any required external assistance.
• Support planning for and participate in project site support visits.

KEY PERFORMANCE INDICATORS

• Clear work plans
• Periodic status updates on implementation of the work plans
• Adherence to project timelines and budgets
• Compliance with project methodologies and processes
• Timely reports, including quality of management information provided
• Documentation management

MINIMUM REQUIREMENTS
Academic, Professional and Experience

•  Master’s in Public Health, Project Management or Heath Systems Management/Strengthening
•  Experience working with NCD related policies, strategies, guidelines and implementing NCD interventions.
•  Minimum five years providing technical assistance in health and development projects.
•  Demonstrated experience in multiple stakeholder engagement and management
•  Experience working within the government system. Experience in county-based health and development program implementation or experience working with county governments will be an added advantage.
•  Familiarity with the organization of health services in Kenya including primary health care and community health services

Skills, competencies and personal attributes

•  A high level of time-urgency with an ability to organize and prioritize work and to meet deadlines within a flexible, fast-paced environment with multiple and competing demands.
•  Excellent interpersonal and negotiation skills with a demonstrated capacity to solve problems with energy, flexibility, attention to detail and a positive attitude.
•  Ability to work in a team and deliver results in a fast-changing project environment
•  Knowledge and experience of ICT-based Office applications and tools (word processing, spreadsheets and data processing, PowerPoint)
•  Strong English oral and written communication skills.

Personal attributes

•  Results-driven and initiative-taking behavior
•  Good interpersonal and networking skills
•  Ability to plan, organize work and establish priorities
•  Informed, sound, and transparent decision-making skills
•  Thorough, methodical and attention to details
•  Ability to work with multiple stakeholders from a wide range of disciplines and fields
•  Ability to establish and maintain effective working relations
•  Ability to work under minimum supervision
•  Taking ownership of all responsibilities and honoring commitments