Project Management Officer (French Speaking) at Gap Recruitment Services Limited

Job Purpose:

The Project Management Officer will support the Project Coordinator in the successful planning, execution, and monitoring of various consulting assignments. The role plays a central part in project coordination, documentation, business development, research, and financial tracking. A critical component of this role is proposal writing for business development, which supports the company's growth and competitive positioning.

Key Responsibilities:

• Assist in planning, implementing, and monitoring project activities across different thematic areas.
• Support the development of work plans, progress reports, presentations, and project documentation.
• Coordinate and schedule project meetings, take minutes, and track action items.
• Support the organization of field visits, stakeholder workshops, and training activities.
• Maintain accurate and up-to-date project documentation, including contracts, reports, and reference materials.
• Organize and manage SCLs electronic and physical filing systems.
• Assist with procurement processes and ensure complete and compliant documentation.
• Coordinate travel logistics such as booking transportation and accommodation for project teams.
• Gather and compile background information on project sectors, clients, and technical areas.
• Support data collection, entry, and preliminary analysis for monitoring and reporting.
• Assist in conducting literature reviews and research to support ongoing projects and business development.
• Support the processing of financial documentation, including invoices, receipts, and activity expenses.
• Assist in tracking project expenditures, ensuring they align with budgets and donor/partner guidelines.
• Work collaboratively with finance teams to ensure accurate reporting and financial compliance.
• Assist in preparing communication materials, client presentations, briefs, and internal reports.
• Support correspondence with partners, clients, donors, and internal teams.
• Document lessons learned, success stories, and best practices for internal and external sharing.
• Actively participate in proposal development, including drafting sections, formatting expert CVs, and compiling required documentation.
• Conduct research on funding opportunities, donor requirements, and competitor activities.
• Support intelligence gathering and contribute to strengthening the company's business pipeline.

Qualifications & Competencies

• MSc in agriculture, sciences, engineering, humanities, or any relevant discipline (completed or ongoing).
• Strong experience in proposal writing for business development, including developing technical and financial components.
• Excellent command of French and English, both spoken and written.
• Strong financial awareness and ability to support budgeting, cost proposals, and expenditure tracking.
• Strong organizational and coordination skills with the ability to manage multiple tasks simultaneously.
• Excellent research, writing, and analytical abilities.
• Ability to work independently, with high attention to detail and strong problem-solving skills.
• Proposal writing is a key skill and an essential part of the role.
• Proficiency in MS Office (Word, Excel, PowerPoint); experience with data analysis tools is an added advantage.