Project Management Specialist (HA - Engagement) at U.S. Embassy to Kenya

Project/Program Management Duties (45% of time)

• Project Management - Contract, Cooperative Agreement, Grant, and Activity Administration
• Oversee the implementation of assistance projects, ensuring activities align with broader strategic goals.
• Serve as the technical liaison between USG officials and implementing partners in designated oversight roles (COR, GOR, AOR, AM).
• Provide technical guidance and oversight to DoS assistance programs in alignment with designated responsibilities. Monitor compliance with award terms, conditions, and applicable policies and regulations.
• Establish and maintain routine communication with alternate oversight representatives, as applicable, and provide updates on performance and activities to support the project continuity.
• Serve as SMEs for the team providing specialized knowledge and expertise to address complex technical issues. Share knowledge across various areas to ensure technical coherence throughout the projects/ programs.

Program Management - Technical and Advisory Support, Program Development, and Project Design

• Provide Technical Expertise in the Food and nonfood assistance to support program and project objectives, contributing to broader Mission and/or DoS strategic goals.
• Engage in Planning and Strategy Development, to include the preparation and compiling of performance and reporting documents such as Country and Regional Strategies, Operational Plans, Performance Reports, and supporting activities, as applicable.
• Contribute to the Project Design process and support activities to operationalize the Mission’s development strategies.
• Monitoring and Evaluation - Performance Monitoring, Analysis, and Reporting (15% of time)
• Develop performance monitoring plans, oversee their implementation, conduct evaluations and generate reports in support of designated programs/projects, as well as the broader office portfolio.
• Monitor implementing partners’ performance and verifies that it conforms to the technical requirements and quality standards outlined in the award mechanism. Conduct site visits to gather data and verify progress toward project objectives.
• Obtain project data, analyze performance data, and provide input into repositories to support the advancement of broader Mission objectives.
• Draft, author, edit, review, and update documentation for project and other relevant administrative reporting activities. This includes the preparation of internal documents (e.g. memoranda, spreadsheets, databases, checklists, etc.) as mandated by Mission and DOS regulations, and in support of general administrative and collaboration, learning, and adapting activities.
• Stakeholder Engagement - USG Inter-Agency, Host Government, Donors, Partners, Multilateral Group Engagement (20% of time)
• Represent the DoS in key stakeholder engagements, managing information flows and providing input to inform decision-making and advance objectives. This includes written and verbal communication, and presentations to cross-cultural audiences that convey DoS standards, policies, and priorities.
• Build partnerships, facilitate communities of practice, and serve on working groups, committees, technical review panels, and other administrative or governing bodies that are stakeholders in the subject technical area of the position. Offer technical input and represent DoS in efforts to align actions among stakeholders during project implementation.
• Work Product: Development and maintenance of stakeholder networks to support the identification and implementation of DoS Assistance Programs.
• Financial Management - Budget Tracking, Financial Oversight, and Administrative Controls (10% of time)
• Responsible for managing project and program budgets, ensuring funding pipelines, and overseeing the financial aspects of awards.
• Prepare and monitor the financial status of awards on an ongoing basis, including tracking quarterly accruals, incremental funding, and budget execution, to ensure compliance with Agency financial regulations.
• Work Product: Accurate and complete financial documentation for DoS assistance program activities and projects.
• Information Management - File Documentation, Upkeep, Retention, Disposition, and Collaboration (10% of time)
• Establish and maintain files in accordance with DoS standards and use mandated electronic storage applications for document retention. This includes maintaining records of all monitoring and oversight activities, site visits, correspondence with implementing partners, and all other relevant actions taken in designated oversight roles.
• Work Product: Organized and retrievable information management for DoS assistance program activities and projects.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbents will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a:
• security certificate; or 
• Certificate of Good conduct security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.  
• Selected candidate must be able to begin working within a reasonable period of time [4 weeks] upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• A bachelor’s degree in public health, nutrition, agriculture, international relations or project management, is required.
• Evaluations:
• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position. 

Qualifications:

Experience:

• A minimum of five (5) years of professional work experience in Humanitarian Assistance, collaborating with and/or working for a large governmental organization, donor organizations, the host country government, or other related organizations, is required, including at least one year of relevant experience implementing USG assistance program, project, or activities.

Closing date- 07/01/2025