Project Officer at World Vision Kenya

PURPOSE OF POSITION:

Are you and passionate about building a better world for children? Are you excited by the impact that can be achieved when different skills and resources are channelled towards the same ambitious goal? Do you excel at planning, keeping track of tasks and compiling information from multiple sources? Are you a team player who enjoys solving problems? World Vision International is looking for you! This is an exciting opportunity to support our largest ever global campaign It Takes a World to End Violence against Children and join a dynamic team of passionate advocates for the rights of children. You will be exposed to multiple facets of running a global campaign, and help monitor its different streams.

You will help collect data and stories about our impact and communicate them convincingly to different audiences. You will work directly with a large variety of internal and external stakeholders to catalyse a global movement to end violence against children.

MAJOR RESPONSIBILITIES:

• Project Management:
  • Monitor day to day implementation of global campaign work-plan; work with output and task owners to ensure successful delivery; monitor and document budget spending, and emerging risks and issues; help solve problems in implementation or escalate to manager; gather suggestions for additional tasks and propose adaptations/changes in the campaign plan; maintain and upgrade project management assets and tools.
  • Report on progress in campaign implementation to different audiences, using the M&E system developed by the Design Monitoring and Evaluation Lead of the Advocacy & External Engagement team, appropriate formats and by the set deadlines; support communication and capacity building for offices to use the campaign tracking/reporting systems developed; support in getting qualitative data (linked to Information management below).
• Communications & Stakeholder Management:
  • Work with business owners, project teams and communications specialists to devise and execute communications plans, facilitate stakeholder engagement throughout the project lifecycle. Convene meetings and take minutes, gather and report on project status, plan and facilitate stakeholder management and project communications effectively. Facilitate updates to key stakeholders and leaders reactively and proactively.
• Knowledge Management & Learning:
  • In collaboration with and under the oversight of the Advocacy & External Engagement Knowledge Manager, facilitate project retrospectives and lesson learned, and contribute to discovering gaps and opportunities to improve ways of working; facilitate feedback loops to ensure agility through “fast failing", learning and adapting; support in optimising productivity in campaign project and knowledge management systems and implementation, and collaborate with others leaders to improve efficiency and effectiveness; document, share and support scale of successful campaign actions from our knowledge and insights.
  • Information management: Implement the global campaign information management and reporting system for all stakeholders, under the oversight of the Advocacy & External Engagement Knowledge Manager, taking advantage of existing systems from other parts of the organisation. Compile and analyze internal and external data related to the campaign upon request, to support improvements and evidence-based decision-making, and manage ad-hoc information/analysis requests (respond directly or defer to another colleague). Support users at all levels (through guidance) to know how to input and extract information about the campaign, where to find information and who to contact on different areas of the campaign.

KNOWLEDGE, SKILLS & ABILITIES:

• Minimum 3 years of work experience in project management, preferably in the development/humanitarian sector.
• Proven experience working in an environment with minimal supervision.
• Outstanding organizational, communication, interpersonal, relationship building skills conducive to collaboration across departments and functions.
• Excellent analytical and problem-solving skills with a history of hands-on, detail orientation.
• Experience in working virtually and internationally across cultures and within complex organisational structures.
• Problem solver with a can-do attitude, sense of diplomacy, cross-cultural sensitivity, flexible world view and emotional maturity.
• Committed to continuous learning – develop self, and maintain knowledge in the relevant field at all times.
• Ability to consolidate and summarize large volumes of information into compelling presentations and summaries (factsheets, charts, graphs, tables).
• Bachelor’s degree or equivalent education/experience.
• Proficient use of Microsoft Office tools such as Word, Excel, PowerPoint, MS Teams and OneDrive.
• Familiarity with Smartsheet, Zoom and the Google suite.
• Some familiarity with design tools such as Canva, InDesign, Photoshop, etc.
• Fluent English (written and spoken).
• Knowledge of French, Spanish, Arabic, Swahili or Portuguese an advantage.

Preferred:

• Knowledge of child rights and sustainable development issues and debate.
• Knowledge of Power Bi an asset.
• Project Management Certification a plus.

Work Environment/Travel:

• The position requires ability and willingness to travel less than 10 % of the time.
• Ability to work on a computer for extended periods of time; ability to communicate through voice and in writing.