Property Supervisor at Church World Service

Primary Purpose: 

This position is primarily responsible for managing the motor pool, inventory/assets, and supplies. This position directly supervises Property Officers, Drivers and Stores Assistants.

Essential Duties: 

• End to end asset management from acquisition, record keeping, insurance, maintenance and disposal.
• Manages the RSC Africa motor pool and advises on motor vehicle needs such as disposal or new purchases.
• Directly supervises eight drivers, three Property Officers, and three Stores Assistants.
• Manages all RSC Africa equipment and ensures proper maintenance schedules are adhered to
• Oversees Management of Property contractors and service agreements to ensure they deliver their services as per their contracts.
• Oversees inventory levels and ensures that adequate levels are maintained for uninterrupted refugee processing.
• Periodic reporting of Asset Management, Supplies and Fleet Management activities.

Compliance.

• Oversees RSC Africa Property functions and ensures integrity and strict adherence to the compliance with US Government requirements, CWS and RSC Africa policies, guidelines and procedures
• Coordinates asset and fleet management functions with CWS Africa Sub-offices offering support and ensuring compliance with the main SOPs 
• Ensures development, implementation, dissemination and monitoring of standard operating procedures (SOPs)
• Monitor the Property Mailbox and ensure that the established protocols are being followed.

Management and Analysis.

• Conducts regular market surveys to determine the best price for quality goods and services
• Oversees the requisition, maintenance, and inventory arrangement of expendable and non-expendable equipment, assets, supplies and vehicles
• Takes lead on monthly projections and annual budget preparation and revisions, and monitors expenses in accordance with authorized budgets     
• Ensures that insurance is in place for all property and other liabilities in accordance with the laws in all RSC Africa offices

Performance Management.

• Supervises, manages and evaluates staff performance under their supervision 
• Ensures coaching, mentoring, feedback and corrective action plans are being carried out where needed. 
• Ensures that staff receive the necessary annual trainings in different aspects of their areas of specialization

Staff Care.

•  Monitors and ensures a safe, healthy and professional work environment.
• Actively supports staff by promoting safe space, open-door and the escalation policy. 
• Monitors time and attendance records for the staff under their supervision.
• Ensure direct reports are accessing and using their benefits appropriately including leave.

Program Administration

• Coordinates some tasks on behalf of the Property Manager, Senior Property Officer or Property Officers in their absence.
• Other duties as assigned by CWS/RSC Africa Management.

Qualifications: 

Experience: 

• Six (6) years paid work experience required
• Four (4) years related work experience required.
• Supervisory experience required. 
• Experience working with contractors and vendors required. 
• Three years’ experience working with an International NGO preferred. 
• Experience managing an NGO motor pool preferred. 
• Asset Management experience.
• Experience managing inventories and ensuring stock levels are appropriately maintained preferred

Skills: 

• Knowledge of RSC Africa asset and fleet management procedures preferred. 
• Demonstrated computer skills, especially Microsoft Excel

Education & Certifications:

• Bachelors degree in Business Administration or a related field required, or four (4) years additional experience in lieu of a Bachelor’s degree required.

Abilities: 

• Supervise staff to ensure policies and procedures are implemented and executed in accordance with guidelines and standard operating procedures; 
• Maintain a high performance standard with attention to detail, completing tasks within set timeframes; 
• Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems;  
• Deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public; 
• Manage large and diverse workload under pressure with competing priorities.
• Maintain the integrity of official records;  
• Analyze and solve complex problems and make sound decisions;  
• Work with minimal supervision
• Maintain a high performance standard with attention to detail;  
• Work independently and contribute to overall operations of RSC Africa;  
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP