Protocol Driver at British High Commission Nairobi

Main purpose of job:

To provide transport/messenger services to the Protocol Section ensuring that Protocol Section applications/documents are delivered safely and securely to Kenya Government Departments, Embassies and High Commissions within Nairobi and its environs, strictly adhering to data protection policies, road traffic rules, Foreign, Commonwealth and Development Office (FCDO) Transport Policy, BHC Transport Policy and Post’s security regulations.

This is an exciting opportunity to work in one of Nairobi’s biggest missions, providing an all-round logistics support to the Protocol Section and the mission. The successful applicant must have a BCE, clean driving licence and have a minimum of four years driving experience. The applicants also require good working knowledge of the city and its environs.

The individual will need to be extremely efficient and flexible in managing their time in a dynamic environment. The individual should be able to think ahead and choose the best route for the journey, set priority, demonstrate initiative, be extremely discreet and polite in all dealings with both internal and external contacts as a representative of the Mission.

Roles and responsibilities 

• Submit Protocol Section applications to the Ministry of Foreign Affairs (MFA).
• Check MFA Protocol counters on regular basis for approved applications.
• Lodge vehicle registration and transfer documents to NTSA and keep a record of pending number plates and vehicle registration certificates for follow up and collection.
• Submit driving licence applications to NTSA and follow up on approvals and issuance.
• Present PIN application paperwork to iTax centre for finalisation and issuance of PIN certificates.
• Submit third country visa applications to other High Commissions and Embassies within Nairobi and its environs.
• Submit VAT exemption applications to KRA and regularly check for approvals.
• Ensure the safety and security of documents in his/her care.
• Take on driving duties as assigned by the Transport planner in consultation with the Protocol Section. This includes but not limited to driving staff and authorised passengers to designated destinations.
• Accurately complete journey record sheets for all journeys in official vehicles.
• Carry out daily maintenance checks on BHC vehicles, ensuring assigned vehicle is roadworthy before starting on their journey including tyres, fuel, oil and lubricants.
• Ensure vehicles are serviced at the stated mileage and all details documented in the Logbook.
• Ensure that any mechanical faults are reported to the BHC Mechanics on time.
• Office administrative support to the Protocol section – including but not limited to photocopying, lamination, filing, scanning, collection and dispatch of documents to suppliers.
• Any other duties as assigned by the Protocol Section.

Essential qualifications, skills and experience  

• Class BCE clean Driving record
• Minimum of Secondary School Education - KCSE Certificate
• Minimum of 4 years driving experience as a driver/messenger within a Government/NGO/Corporate/Office Environment
• Good knowledge of local city roads, locations of Government offices, High Commissions and Embassies
• Good computer skills (word, excel, photocopying, scanning, lamination, internet access)
• Language: fluent in English and Kiswahili 
• Desirable qualifications, skills and experience  
• Training and experience in communication or customer service etiquette or secretarial studies

Required behaviours  

• Making Effective Decisions
• Delivering at Pace
• Communicating and Influencing
• Working Together